Data Coordinator 1
Case Western Reserve University 107 reviews - Cleveland, OH

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The Data Coordinator will conduct and assist in the coordination of data for studies in the department of Psychiatry. This position will work under general supervision, and work closely with the research manager, data manager, grant manager, associate data coordinators, and data coordinators in the preparation and management of data in the Division of Child and Adolescent Psychiatry. The Data Coordinator will be responsible for the input of subject data into specific SPSS, Excel and other data files, and quality assurance tasks that ensure data is collected in a consistent fashion and in an accurate and timely fashion in accordance with research study -protocols.


  • Responsible for the collection and coordination of data in a research center devoted to clinical drug trials and phenomenological studies involving adolescents and children.
  • Review raters’ data collection forms and laboratory results for completion and accuracy for all phenomenological and clinical studies.
  • Enter data into tracking databases.
  • Run reports to monitor data collection.
  • Contact raters/interviewers to follow-up on outstanding items.
  • Report results of data completion to appropriate staff regularly.
  • Assist in the coordination of data collection for various studies
  • Design databases for analysis including the creation of data entry screens using SPSS Data Entry Builder
  • Program data entry rules in Data Entry Builder to facilitate data entry.
  • Complete data collection/entry forms.
  • Revise data collection forms and scales as needed.
  • Keep staff informed of all changes to instruments and date of implementation.
  • Create additional data collection forms as necessary.
  • Review audits on data entry for internal inconsistencies and discuss discrepancies with other data entry staff
  • Measure inter-rater reliability of clinicians, and report results to data manager and principal investigator
  • Collaborate with clinicians to determine the most efficient methods of data collection and organization
  • Maintain and update patient codes and study enrollment lists, including modifying and maintaining patient demographic databases.
  • Update records of all patients regularly to allow accurate and efficient retrieval of data by all staff.
  • Extract information from the patient demographic databases to determine entrance into other analytic databases.
  • Assign patient identification codes for study participants. Create and label patient files. Organize data file storage for all current and past studies. Update ongoing study participant lists as needed.
  • Assist in preparing materials for grant submissions.


  • Assist with literature searches
  • Perform other duties as assigned


    Department: Research Manager- Contacted multiple times per day regarding data collection. Data Manager- Contacted multiple times per day regarding data collection. Grant Manager- Contacted multiple times per day regarding data collection. Data Coordinators- Contacted multiple times per day regarding data collection. All research staff at the StanleyResearchCenter and the ClinicalResearchCenter; this person will inter act with research staff multiple times daily to ensure quality assurance of data.

    University: Contact with faculty members in Psychiatry and Psychology as the opportunity arises; this person will assist in the organization of data collection and entry with different faculty members on related research projects. Contact will be as needed.

    External: None

    Students: Not applicable




    Experience: 1 to 3 years related experience

    Education: Bachelor's degree from an accredited university with knowledge of basic statistics preferred.


  • Knowledge and understanding of commonly-used concepts, practices, and procedures within the field of psychology and psychiatry.
  • Ability to work evenings and Saturdays when needed.
  • Knowledge and understanding of DSM-IV diagnostic criteria preferred.
  • Strong knowledge of SPSS, Windows
  • Effective oral and written communication skills.
  • Good interpersonal skills; ability to work and communicate with various individuals within and external to the University.
  • Good organization skills; ability to multi-task, prioritizeand meet deadlines. Must demonstrate attention to detail and accuracy, time management, and follow-through.
  • Ability to work effectively independently and collaboratively within a team.
  • Ability to work with sensitive information and maintain confidentiality.
  • Ability to maintain familiarity and demonstrate knowledge of psychiatric diagnoses.
  • Effective problem-solving skills; must demonstrate sound judgment and good decision-making.
  • Must demonstrate flexibility and ability to work under pressure; must be able and willing to conform to shifting priorities, demands and timeline.
  • Ability to rely on and follow instructions and pre-established guidelines to perform the functions of the job.
  • Ability to perform various clerical functions, including filing, data entry, organizing materials, copying, faxing, scanning documents, routing documents, etc.
  • Ability to operate copy and fax machines, perform calculations, and produce documents; as well as the ability to operate scanners.
  • Proficiency in Microsoft Office, database applications, and with internet navigation.
  • Must demonstrate willingness to learn new techniques, procedures, processes, and computer programs as needed.


    Area located in the Walker building. This position requires the ability to accommodate a flexible work schedule, including being able to work a minimum of one Saturday per month and one evening per week.

    Diversity Statement

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

    Reasonable Accommodations

    Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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