Data Coordinator
University of Rochester - Rochester, NY

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Full Time 40 hours Grade 007 Primary Care Admin


The Data Coordinator performs patient centered medical home data tracking duties while working within the practice health care team.

Specific Responsibilities

Under general direction of the Care Manager, the Data Coordinator position is expected to perform all responsibilities including, but not limited to:

Oversees the patient referral process including diagnostic and laboratory testing or specialist consultation. This includes ensuring the prior authorizations are obtained and that appointments are made for and kept by the patients. This process includes sending appropriate notes, lab results, and other information for each patient's referral as well as ensuring the practice receives all results and consultation notes back in a timely manner. Works closely with the provider and health care team to ensure the results are reviewed and any further referral or follow-up is scheduled.

Prepares and maintains data tracking tool for patients encouraged to schedule a screening test. Works closely with patients to help them schedule appointment(s) including follow-up calls to ensure appointment has been made and tracks results with providers as they are received.

Tracks Hospital admissions/practice discharges for patients and ensures that patients have appropriate follow-up appointment(s) in the office within 5 calendar days of discharge.

Under direction of the Care Manager, reviews patient queries to ensure up-to-date laboratory and follow-up office visit(s) and monitors, as appropriate, so that the continuity of care is achieved.

Maintains database of locations/names of specialists and outside facilities for referrals.

Collects and coordinates data for specific projects as they develop.


Requires one year post high school education or equivalent (prefer Associate's degree) and 1-2 years relevant experience. Prefer one year working experience in an outpatient primary care environment. Knowledge of medical terminology required. Knowledge of medical practice operations preferred. Requires basic proficiency with Microsoft Word and Outlook; intermediate proficiency with Microsoft Excel.

How To Apply

All applicants must apply online.

The University of Rochester is an Equal Opportunity Employer.

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