Database Records Coordinator
University of Maryland University College - Maryland

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University of Maryland University College (UMUC) seeks a Database Records Coordinator in the Office of Institutional Advancement. This newly created role will report to the Director of Advancement Services. This position includes maintaining the alumni and fundraising database records, researching records and developing a systematic approach to keeping the records accurate and up to date. The position will also assist in pulling data reports, mailing list and other information from the system as needed.

Responsible for completion of all constituent data entry and updates including new address, employment, membership, communication and demographic information in Advance. Ensure the accuracy of the data; including periodic data clean up, importing data from UMUC's PeopleSoft and other databases into Advance; assisting in developing systems to ensure the input is accurate and training staff members as needed; run queries to scan database for duplicates and manually delete or merge duplicated records as appropriate.

Respond effectively to data requests including reports and mailing lists, designing reports and queries.

Manage large-scale data projects, researching and inputting historical university data and data from appends; develop routine data update strategy incorporating research options; establish and maintain detailed, consistent, and sound communication systems with key university units, working collaboratively to gather data and historical records and provide constituent data as requested. Ensure and facilitate communication and collaboration amongst diverse groups

Establish, coordinate and maintain data integrity procedures, processes and policies that efficiently enhance data integrity. Stay abreast of peer data integrity processes and methods; and technology tools; organize and train students and staff on data entry and integrity, when applicable to the position.

Substantial administrative experience in data entry and biographical records maintenance experience managing complex long-term projects. Familiarity with high education, fundraising, or other biographical databases. Demonstrated attention to detail. Ability to communicate and work well with staff within this institution and institutions across the University System of Maryland. Identify and implement the most efficient and effective way to find problematic records, perform bio updates and maintain accuracy within the database. Make decisions pertaining to biographical data records (identifying duplicate records or finding missing historical data). Interpret donor requests or intentions as related to their biographical records

Required Education and Experience: Bachelor¿s Degree, one to three years of experience in database management, data entry or not-for-profit organizations including higher education which include database oversight functions and report generation; experience with MS Office Suite; excellent interpersonal and writing skills and ability to work effectively and independently with a wide variety of internal and external constituencies; demonstrated ability to handle complex tasks, formulate plans, and to carry out objectives; ability to interact effectively with individuals, and to meet stringent deadlines in a high pressure, demanding environment.

Preferred experience: Knowledge of fundraising donor management system; demonstrated experience in report generation, documenting processes, and workflow systems; experience in an Advancement Services department; and extensive knowledge of CASE standards on Advancement Services.



Please visit for complete instructions for applying for this position. All submissions should include a cover letter and resume. UMUC offers an excellent benefits package to include up to 8 credits of tuition remission per semester, a minimum of 25 days of leave, and a range of insurance options. For detailed benefits information, please visit

UMUC an Equal Opportunity Employer. The University distributes an annual information report which includes campus security information that is available to prospective employees.

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