Database and Prospect Research Specialist
Northwestern Michigan College - Traverse City, MI

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Position Title: Database and Prospect Research Specialist

Department : Resource Development

Reports To: Executive Director for Resource Development

Anticipated Starting Date : January 3, 2012

Expected Starting Salary Range : $28,227.00- $31,403.00

Excellent benefit package, including medical, dental, vacation, paid sick leave, and tuition benefit. For more details about benefits, go to and click on Salaries and Benefits, or request a copy from the Office of Human Resources.


The Database and Prospect Research Specialist is responsible for developing an overall strategy for managing the database and technology employed to ensure the integrity, quality, and relevance of the College’s donor & constituent database. This includes collection and maintenance of data, development and implementation of strategies for database maintenance and management, design, development, and regular production of reports that track performance measures for various program areas, and responsibilities for data coding and entry, data file uploads and transfers, and report generation.

The Specialist will be a key player in the office of Resource Development to oversee wealth assessment research for the donor database and to conduct prospect research in order to help identify top prospective donors and provide a “pipeline” of information to fundraising staff. The individual must ensure that information is kept current, relevant, and secure while and deploying appropriate technologies to support the teams fundraising and donor stewardship efforts.

The prospect research and data reporting will support development of individual fundraising strategies, mass mailing lists, stewardship reports, etcetera, as part of fundraising initiatives for major campaigns, alumni relations, scholarship funds, NMC’s Annual Campaign, the annual campaign for the Dennos Museum Center, and more. Personal integrity, sound judgment and the highest ethical standards in working with sensitive information is imperative. This position requires proficiency with Microsoft Access, Excel, and Word, including experience with report generation, database management, mail merges, and chart generation, as well as an aptitude for math and information technology. This individual must be able to clearly understand sound research methodology, Association of Fundraising Professional code of ethics, and basic principles of donor prospect research. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to meet deadlines, and be able to work as part of a team, and communicate effectively with colleagues and constituents of varying backgrounds.


Two years post-secondary coursework in business or related area

Minimum of three years’ database management or market research experience

Demonstrated proficiency with Microsoft Access

Demonstrated proficiency with Microsoft Excel, including the ability to convert data and statistics to graphics

Demonstrated proficiency with Microsoft Word

Minimum of one year of data manipulation/analytical support experience.

Associate’s degree in related field

Nonprofit/fundraising experience

Experience with Raiser’s Edge donor database

Education or experience in research methods and statistical analysis


May provide functional supervision for supplemental staff and/or student employees.

This is a full-time, 12-month position.

Applications submitted by 11/16/2012 will receive first consideration. Join NMC for a career where you will be part of an organization with history, a legacy, and possibility! Applications must be submitted online. For more information, visit NMC on the web at For assistance call 231-995-1377 or 1-800-748-0566 x51377 or email .

Northwestern Michigan is an Equal Opportunity Employer

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