1. Attends a variety of District functions, as assigned, (e.g. meetings, in-service workshops, training, etc.) for the purpose of taking minutes and receiving and/or conveying information.
2. Compiles data (e.g. legal documents, attendance statistics, etc.) for the purpose of evaluating information and/or completing forms/documents.
3. Coordinates field trips (e.g. forms, bus transportation, meetings, etc.) for the purpose of ensuring compliance with District policies, and procedures.
4. Maintains a variety of complex and confidential files and records (e.g. case files, legal documents, attendance data, office detentions, in-school suspension, etc.) for the purpose of ensuring an up-to-date trail for audit and/or reference.
5. Monitors students' attendance and/or processes for the purpose of ensuring student compliance.
6. Prepares a variety of written materials (e.g. state reports, legal documents, correspondence, mail outs, letters, suspension notices, etc.) for the purpose of documenting activities, providing written reference and/or conveying information in accordance with District, State and Federal requirements.
7. Processes a variety of documents (e.g. attendance sheets, facsimiles, reports, etc.) for the purpose of ensuring availability of documents and material and ensuring an up-to-date reference trail.
8. Processes the postings of intervention relating to truancy inside E-SIS for the purpose of presenting information and complying with District, State and Federal policies.
9. Responds to inquiries from a variety of people (e.g. building administrators, building secretaries, parents, students, staff, community, outside agencies, etc.) for the purpose of providing information and direction.
10. Instructs incoming teachers on attendance policy and procedures.
11. Provides administrative support to assigned administrator.
12. Performs auto-dialer functions, ensuring school is in compliance with District and State regulations regarding truancy.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Reports to the Principal/Program Manager or other administrator(s), as assigned, with lead direction from the Office Administrator.
Education: High school graduation or GED equivalent.
Experience: Two (2) years of secretarial/clerical work experience that included record keeping and/or statistical work.
Substitution: One year of college or business school may substitute for one year of the required work experience on a month-for-month basis.
Ability to type 50 wpm or pass skills test (Basic Windows, Word, Excel & Alphanumeric Data Entry); operate a personal computer; successfully complete eSIS training.
Certificates & Licenses:
Valid State of Washington Driver's License
Criminal Justice Fingerprint
Required Knowledge, Skills and Abilities:
KNOWLEDGE is required to perform basic math; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: pertinent codes, policies, regulations and/or laws; and legal requirements and court procedures.
SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; operating standard office equipment; and using pertinent software applications.
ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with specific, job-related data; and utilize specific, job-related equipment. In working with others, Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; and maintaining confidentiality.
Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to significantly impact the Organization's services.
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 70% sitting, 10% walking, and 20% standing. The job is performed under a generally hazard free environment.
Seattle Public Schools - 16 months ago
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