Department Assistant, East Asian Art
The Nelson Gallery Foundation - Kansas City, MO

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The

Department Assistant, East Asian Art

(China, Japan, and Korea) provides administrative and clerical support for the department, ensuring that the department operates in an efficient manner, and to assist the Curator in all daily and long-range departmental operations. The department assistant is responsible for various projects and administrative and office management duties.

Accountabilities:
Department Liaison
– Act as department liaison with the public and other institutions by: managing inbound and outbound communications and correspondence via telephone and email.

Department Accounting
  • Assist in the preparation of budgets, reports, and annual documents; compile and organize data and statistics for reports; process incoming invoices.
Travel Management
– Maintain and manage the daily appointments and travel schedule for the curator's schedule; make travel arrangements; process travel expense reports and check requests.

Lecture & Research Support
  • Create PowerPoint presentations for lectures; assist in library research and collection and copying of research materials.
Exhibitions and Collections
– Assist in all aspects of exhibition organization, including creating checklists; sending and tracking loan requests; attending exhibition meetings; and examining marketing, design, registration, preparation and education related components as necessary. Keep collection object files in order.

Publications
– Assist in preparing manuscripts for publication and obtaining image reproduction rights.

Patrons
-- Develop and maintain knowledge of department donors and patrons as well as curatorial staff at peer institutions; maintain and update departments’ database of patrons and contacts.

Position Requirements

Bachelor’s Degree

3 to 5 years of experience in an office environment

Must be accurate, efficient, well-organized, and detail-oriented with the ability to work independently

Interpersonal skills; excellent telephone and ability to interact with Museum staff and general public in a polite and courteous manner

Advanced proficiency in Microsoft Office programs, especially Outlook, PowerPoint and Excel

Excellent written and verbal communications, grammar and spelling skills

Strong interpersonal skills with the ability to work with a variety of internal and external constituents

Flexible availability that allows for extended work days to meet project deadlines or assist with occasional events

Preferred Skills

BA in Art History, or Asian Studies

Knowledge of Asian Art or culture

Knowledge of foreign languages; Chinese or Japanese preferred

Experience with Filemaker Pro software (http://www.filemaker.com/)

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