Department Assistant 1
Case Western Reserve University 112 reviews - Cleveland, OH
Part-time

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POSITION OBJECTIVE

Working under occasional supervision, the department assistant 1will support the teaching and research needs of the departments to achieve their missions of excellence in teaching, research, and scholarship. Position will also assist with all administrative functions in the departments.

ESSENTIAL FUNCTIONS

Support department chairs and faculty

  • Collect syllabi and course descriptions each semester.
  • Collect and file curriculum vitas each academic year.
  • Post faculty office hours.
  • Run errands, make copies, and other tasks as necessary.
  • Maintain files and confidentiality of files for tenure and promotion, leaves, and sabbaticals; support department chairs in communication with referees.
  • Assist with event coordination and publicity for the departments, the Center for Policy Studies, and other centers and programs based within the three departments.
  • Support department assistant 3 by processing Pcard charges; preparing and processing reimbursements of all expenses; submitting journal entries and cash deposits in PeopleSoft; approving student employees’ hours in HCM; and entering information into SIS.
  • Support faculty search committees

  • Maintain files and databases.
  • Arrange advertising, conference attendance, campus interviews.
  • Prepare Affirmative Action forms.
  • Support political science graduate coordinator

  • Maintain files and database of applicants.
  • Serve as liaison among department, office of graduate studies, and prospective students.


  • General support

  • Serve as point of public contact with visitors and phone calls on three lines.
  • Responsible for departments’ mail, including purchasing postage, sorting mail, and sending items via campus mail, FedEx, etc.
  • Maintain e-mail lists of majors and minors, and send messages as required by the department, program, and center chairs.
  • Facilitate, organize and implement Political Science dinner meeting for senior capstone presentations, twice annually.
  • Support chair and faculty in their college and university committee responsibilities.
  • Support Wellman Hill Internship Committee and chair.
  • In coordination with the director and assistant director, support the Center for Policy Studies. This includes handling logistics for speakers including: room reservations, travel and accommodations, and posting listings to Case Daily and other calendars. It also may include producing and occasionally distributing flyers for events, such as the Friday Lunch, and supporting the center director in his or her work in other ways as needed.
  • Assist the Classics department chair and faculty with colloquium arrangements, the annual City Dionysia contest, and other events as needed.
  • As long as the Director of the World Literature Interdisciplinary Program (WLIT) is berthed in the Classics Department, assist him/her in administering the WLIT undergraduate and graduate programs: Maintain files and database of applicants. Serve as liaison among department, Office of Graduate Studies, and prospective students.


  • NONESSENTIAL FUNCTIONS

  • Run errands on campus.
  • Perform other duties as assigned.


  • CONTACTS: Contact with faculty, students, dean’s office, university academic and administrative departments.

    SUPERVISORY RESPONSIBILITY

    Assist department assistant 3 in supervising students.

    QUALIFICATIONS

    Experience: 2 to 3 years related experience required.

    Education/Licensing: High school education.

    REQUIRED SKILLS

  • Excellent communication and interpersonal skills
  • Highly organized
  • Computer literacy, proficiency in word processing with knowledge of MS Word, MS Excel, FileMaker Pro, the internet, and e-mail; ability to learn various aspects of PeopleSoft
  • Ability to work under pressure
  • Ability to multi-task
  • Ability to communicate with faculty, staff, students, other university departments, visitors, and prospective students


  • WORKING CONDITIONS

    General office working environment.

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    Diversity Statement

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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    Reasonable Accommodations

    Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

    About this company
    112 reviews
    Case Western Reserve is among the nation's leading research institutions. Founded in 1826 and shaped by the unique merger of the Case...