Deputy Clerk
North Carolina Office of State Human Resources - Mecklenburg County, NC

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This position is physically demanding and requires speed, accuracy, and strong customer service skills to serve a high volume of people each day.

Estate Clerks process decedent and guardianship estates according to North Carolina statutes. Primary responsibilities include processing applications for probate of wills and codicils, appointing personal representatives for decedent estates, guardianships, trustees, collectors, and allowances; preparing letters of testamentary, administration, and guardianship; administering oaths and setting bonds for administrators and guardians; reviewing annual and final accountings for accuracy; and issuing Notices and Orders to personal representatives and legal counsel.

This position requires an ability to read and understand the statutes and procedures for estate administration and record keeping, an understanding of basic accounting, strong attention to detail, and the ability to make timely decisions with accuracy. Estate Clerks meet with attorneys, representatives of other agencies, and the public and must be able to tactfully and diplomatically explain rules, policies, and procedures.
All Deputy Clerk positions require strong customer service skills, attention to detail, strong computer skills, the ability to multi-task in a fast-paced environment, and to communicate effectively with the general public and other government agencies.

New hires may be paid above the minimum rate if they have experience in a North Carolina Clerk of Superior Court office.

Knowledge, Skills and Abilities / Competencies:
Knowledge of: organization of NC courts; courtroom practices and procedures; legal terminology; and basic accounting.

Skills in: customer service; filing; organization; accurately key 40 - 60 wpm corrected; basic mathematics; Microsoft Word and Microsoft Excel; and processing receipts and making change.

Ability to: work independently; multi-task; learn new job assignments; be detail-oriented; communicate effectively both orally and in writing; deal well with people within the workplace and the general public; follow oral and written instructions; work quickly and with accuracy in high volume courtrooms and the office setting; and prepare court ordered documents in a timely manner.

Minimum Education and Experience Requirements:
High school diploma or equivalent. Minimum of 18 years of age. Mecklenburg County residents preferred.

For Courtroom Clerks , management prefers applicants with an Associate or Bachelor degree, at least two (2) years of professional experience working in a courthouse or law office, and/or paralegal certification from an ABA accredited institution; or an equivalent combination of education and experience.

For Data Entry Clerks , management prefers applicants with HS diploma or Associate degree, and clerical or legal data entry experience; or an equivalent combination of education and experience.

For Estate Clerks , management prefers applicants with a Bachelor degree or higher, at least two (2) years of professional accounting, bookkeeping, or business administration experience; and/or paralegal certification from an ABA accredited institution; or an equivalent combination of education and experience.
Strong customer service skills are required for all positions. An ability to fluently speak, read, and understand Spanish is helpful but not required.
Please attach cover letter and résumé.

Your cover letter should address your ability to work under pressure in a fast-paced environment.

Supplemental and Contact Information:
Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.

Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.

It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.

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All NC Judicial Branch agencies are Equal Opportunity Employers.

Charmaine J. Leeks
NC Administrative Office of the Courts
Human Resources Division