Desktop Publisher
American Institutes for Research - Frederick, MD

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American Institutes for Research’s (AIR’s) Publications and Creative Services (Pubs) serves as the company’s central resource for editing, desktop publishing, graphic design, and publications management. It is composed of the Publications Manager, Editing Manager, Creative Services Manager, Desktop Publishing Supervisor and Liaisons, and staff including copy editors, substantive editors, desktop publishers, and graphic artists. AIR Pubs handles many types of materials, such as conference materials, training materials, patient education materials, clinical practice guidelines, medical journal articles, monographs, education reports, specialty items, and proposals for Federal Government clients. Equipment and tools necessary for editorial, desktop publishing, and graphic design staff to accomplish AIR Pubs’ goal of publishing high-quality products are up-to-date with industry standards. AIR Pubs considers teamwork, communication, and process key to success in this production environment.

The Desktop Publisher will support the production of quality publications and help ensure that AIR’s published materials are presented in a professional manner. The Desktop Publisher can handle multiple small- to medium-sized projects simultaneously, can prioritize his/her workload, and ensures efficient workflow via regular communication and creation/sharing of project notes and roadmaps with team members. Pubs expects its desktop staff to work professionally and efficiently on all assignments and take initiative in expanding skills to advance within the department.


The Desktop Publisher will:
1. Create and/or revise simple-to-complex documents and presentations using a variety of appropriate software applications. Formatting and layout tasks include creating and applying master pages and styles, sort/merge functions, and incorporating tables, charts, photographs, and imported graphics.
2. Perform word processing of manuscripts, reports, agendas, letters, proposals, etc.
3. Prepare documents according to department guidelines, technical requirements, and client-specific instructions.
4. Participate in business development and proposal preparation efforts by formatting and compiling proposals.
5. Effectively communicate with coworkers and supervisors on site and across sites.
6. Demonstrate excellent quality and accuracy in performance of work.


• High school diploma; A.A. or B.A. preferred.
• 1 to 3 years’ experience in document production in a government contracting environment.
• Core software requirements: Beginner/intermediate skills in Microsoft PowerPoint 2010 and Microsoft Excel 2010. Intermediate skills in Microsoft Word 2010, InDesign CS6, Illustrator CS6, Photoshop CS6, Acrobat 10, and QuarkXPress 9
• Experience in creating and producing complex documents from electronic files and hardcopy originals in a networked environment.
• Basic computer skills, good keyboarding skills (60 wpm), and high-level word processing and desktop publishing skills, with an emphasis on Microsoft Word, PowerPoint, InDesign, and Acrobat on PC.
• Excellent listening and communication skills.
• Ability to follow instructions and think creatively in a fast-paced environment.
• Ability to work on several projects simultaneously.
• Ability to learn software quickly and retain the knowledge.
• Understands standard editing and proofreader’s marks.
• Ability to work flexible hours, including evenings and weekends.

• Previous experience working in a similar production environment.
• Specialty software experience: Beginning skills in JAWS reader or similar screen reader and beginner/intermediate skills in Microsoft Project.
• Experience in creating and checking Section 508 compliant PDFs (working with files in Word, PowerPoint, InDesign, and Acrobat).
• Experience in Microsoft Outlook and Access or other relational database.
• Experience working on a Mac.
• Experience in creating business graphics in PowerPoint, Illustrator, and Photoshop.

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About this company
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The American Institutes for Research (AIR) lives and breathes to enhance human performance. The not-for-profit organization conducts...