Development Assistant
Common Sense Media Inc. - San Francisco, CA

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Common Sense Media is the leading independent nonprofit organization dedicated to improving the lives of kids and families by providing the information, education, and independent voice they need to thrive in a world of media and technology. Our age appropriate media ratings, video-on-demand, and parenting tips are the gold standard. Our partners include leading media and technology companies such as Comcast, DIRECTV, Time Warner Cable, Yahoo, Best Buy, Symantec, Cox Communications, Verizon, Netflix, Fandango, AOL and others. We are growing and getting national media attention on a daily basis. Simply put if you don’t send us your CV, you’ll kick yourself.

The Development Executive Assistant provides administrative support to the Development department and the Chief Strategy and Development Officer, with a particular focus on supporting major donor fundraising and campaign planning and execution.

What you’ll do:
  • Manage the Chief Strategy and Development Officer’s Calendar to schedule both internal and external meetings
  • Make travel arrangements and prepare expense reports
  • Prepare PowerPoint presentations and assemble collateral for donor meetings
  • Coordinate Development weekly staff meeting, prepare agendas, WIPS, and minutes
  • Maintain and update Development Dashboard
  • Draft and send correspondence on behalf of Chief Strategy Officer
  • Develop and disseminate meeting lists
  • Enter new contacts and donor updates into Salesforce and Outlook databases
  • Maintain board and council lists in print and online
  • Manage Development team vacation calendar
  • Maintain donor and prospect files
  • Manage and prepare prospect and donor research/background briefs for Common Sense executives and Board members
  • Prepare and send top prospect lists for Board members, CEO and Chief Strategy Officer; track progress and record moves in Salesforce database
  • Assist with outreach to selective Board members and their offices for status of their cultivations, solicitation outreach, pledge statements and pledge payments
  • Assist in producing campaign materials (case statements, timelines, lists) and scheduling prospective donor meetings
  • Produce Board Giving and Major Donor Top Tier status reports
  • Coordinate Bay Area Advisory Council meetings and activities
  • Assist with prospect research for San Francisco, Silicon Valley and West Coast

  • BA Degree
  • At least 2 years of relevant fundraising and event planning experience preferred
  • Excellent writing, interpersonal and relationship building skills required
  • Ability to communicate effectively with higher level donors, executives, and program staff
  • Superior organizational and problem-solving abilities with acute attention to detail
  • Experience with portfolio and project management a plus
  • High level of proficiency with Microsoft Office including Word, Excel, Outlook and Powerpoint as well as donor databases, preferably Salesforce
  • Able to multi-task in a fast-paced environment with competing priorities
  • Ability to oversee details of complex projects with high level of accuracy and attention to detail.
  • Ability to juggle multiple tasks in a high-pressure environment with a smile and positive attitude.

  • Highly creative with a strong visual sensibility and sense of pacing
  • Able to weave easily between storytelling, informational and message driven content
  • Multi-tasker with proven ability to meet deadlines and remain calm in a fast paced production
  • Always willing to try, or learn, something new
  • Organized, resourceful, fast, efficient and attentive to detail
  • Multi-tasker with proven ability to efficiently meet deadlines
  • Self-driven and good at problem solving
  • Collaborative and willing to pitch in as needed
  • Responsible, dependable and have an upbeat “ can do” attitude
  • Comfortable taking direction, working independently and in teams
  • Passionate about the CSM mission
  • Sense of humor a must
  • The chance to work with talented, passionate professionals
  • The opportunity to have your work seen by millions
  • A competitive salary, based on experience
  • Competitive health and welfare benefits, including medical, dental, vision, and a matching 401(k) plan…and we’re not done…a free gym membership!
  • An organization that offers work/lifestyle balance
  • The opportunity to really make a difference in the lives of kids in this generation and the next!

Common Sense Media Inc. - 18 months ago - save job