Under the general direction of the Executive Director, the Development Officer provides coordination and support to properly execute local development and fundraising programs to maximize community networking, volunteer involvement, and promote the mission of PACE. Responsibilities include but are not limited to supporting major and planned giving solicitations, donor cultivation, community and social events, and grants development. The Development Officer also supports local board members and Believing in Girls Society members in their fundraising efforts.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
· Assists the Executive Director in disseminating information as it relates to the mission, philosophy, values, and principles of PACE. This includes composing correspondence to legislators and other persons as directed by the Executive Director.
· Assists in the preparation of newsletters and calendars for internal staff and external publication.
· Assists the Executive Director in planning annual meetings, board meetings, Believing in Girl Society meetings, strategic planning sessions, luncheons, and point of entry tours. This includes preparing agendas.
· Compiles and prepares special reports and documents as directed by Executive Director.
· Proofreads reports and written documents for accuracy.
· Assists in creating an annual development plan, including revenue and expense targets, specific donor cultivation opportunities, and timelines to meet the objectives of the plan.
· Develops gift proposals for local individuals, corporations, and foundations.
· Attends community networking events and builds partnerships on behalf of PACE with local foundations, corporations, and private donors.
· Provides staff support to the Believing in Girls Society, supporting Society Chairs in their recruitment and cultivation activities by providing requested materials, information, and assistance.
· Manages local event logistics and execution, including collaborating with the Believing in Girls Society Chairs to plan and execute the Society Recruitment Event and Recognition Luncheon; supports third-party fundraising efforts.
· Ensures appropriate event follow-up, supporting board members, Believing in Girls Society members, and the Executive Director as needed.
· Assists in prospect identification and preparation for the Executive Director’s prospect meetings.
· Maintains appropriate donor communications with local constituents (i.e., newsletter, website updates, email blasts, etc.).
· Executes proper donor recognition at the local level and manages personal acknowledgment process for the Executive Director.
· Maintains the local donor information system and makes updates as appropriate and as directed by the Development Associate.
· Fulfills role as part of the account management system, as needed.
· Ensures the Center website is accurate.
· Coordinates the E-Tapestry functionality with the State Office.
· Provides administrative and fundraising support to the Board of Directors and standing committees of the Board, including technical advice, timely information, and guidance concerning trends, new developments in the charitable/non-profit sector, and specific donor strategies.
· Coordinates volunteer training schedules; trains volunteers on duties within program.
· Supports Executive Direction in board engagement and recruitment.
· Attends board and/or committee meetings (may record minutes as required).
EDUCATION AND/OR EXPERIENCE AND TECHNICAL SKILLS:
Bachelor’s Degree from four-year college or university required, with a major in public relations, finance, business, public administration, or related field, or equivalent experience. Master’s Degree in related field preferred. University, education, or similar non-profit background preferred.
· A minimum of two years of experience coordinating fundraising and development events.
· A demonstrated track record of success.
· Ability to display sensitivity and respond appropriately to clients and their families.
· Knowledge of planned giving, special events, major gifts and direct mail.
· Knowledge in public relations strategies, including the development of literature, media, press releases, and other communication tools.
· Experience in effectively utilizing personal computers, general software systems including MS Word, Excel, and desktop publishing software is a plus.
· Current Florida driver’s license required.
· Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required.
· Must work evenings and weekends as required to fulfill workload requirements.
· Current Florida driver’s license required.
To perform the job successfully, an individual should demonstrate the following competencies:
Interpersonal - Maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to other’s ideas and tries new things; focus on solving conflict in a proactive manner. Candidate must be able to work well with donors, funding sources and volunteers.
Personal Attributes - Has enthusiasm; high degree of concern and passion for the advancement of the cause, a mature leader, and a builder of partnerships and consensus.
Oral and Written Communication – Able to effectively communicate orally and in writing, participate in meetings; writes clearly and informatively; edits work for spelling and grammar. Candidate must be able to speak publicly.
Teamwork - Exhibits objectivity and openness to other’s views; gives and welcomes feedback; contributes to building a positive team spirit; able to build morale and group commitments to goals and objectives; must be able to effectively manage people to meet agency goals and objectives.
Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organizational goals and values; benefits organization through outside activities; supports affirmative action and respects diversity,
Project Management – Develops project plans; coordinates projects; completes projects on time and manages project team activities.
Customer Service – Respond promptly to donor needs and requests services and assistance; respects others and meets commitments.
Initiative – Volunteers readily; looks for and takes advantage of opportunities; undertakes self development activities and helps others to develop their skills.
Strategic Thinking – Develops strategies to achieve organizational goals; identifies external threats and opportunities; adapts strategies and objectives to changing conditions.
Physical Demands - The physical demands of this job include manual dexterity; must be able to reach with hands and arms, talk, hear, see and smell. Frequent standing and walking required. The employee is occasionally required to sit. The employee must occasionally lift and/or move up to 50 pounds.
Work Environment – The work environment characteristics can be stressful, is fast-paced and requires alertness and flexibility. The noise level is generally quiet; however, noise can accelerate from moderate to high levels.
PACE Center for Girls - 2 years ago
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