This is the first of four levels in the Institutional Advancement series. Incumbents manage a highly sophisticated database program and continually evaluate performance and effectiveness. Responsibilities may include: interfacing with students high-end donors, community leaders and college leadership; design/ implementation of database features, structure and layout to optimize efficiency; research and selection of third-party software provider; development and implementation of program policies and procedures; assisting and training internal and external committees; providing donors accurate account information; providing recommendations for program enhancements; preparing donor correspondence; event planning; compiling and analyzing data; preparing reports.
Typical Essential Duties
(These duties are a representative sample; position assignments may vary.)
Verifies, prepares, and updates various records in assigned database systems; prepares related reports to determine content and accuracy of data.
Creates and reviews letters, forms, and other documents and ensures compliance with regulations, policies, and procedures.
Manages a comprehensive database by designing and implementing database features, structures and layout; identifying software provider; monitoring and improving system performance and effectiveness; and assisting training activities.
Conducts research to identify emerging needs, trends, best practices, funding opportunities, and/or other items related to assigned area of responsibility.
Researches and tracks prospective donors, and cultivates donor relationships through special events, mailings, and other marketing materials.
Performs other duties of a similar nature or level.
Bachelor's degree in, computer science, marketing, communications, or a related field, and two years related experience.
- An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.
Knowledge, Skills, and Physical Requirements
Program management principles;
Strategic planning principles;
Process improvement principles;
Database development methods, principles, and practices;
Grant sources and writing principles;
English language, grammar, and punctuation;
Report preparation techniques;
Endowment fund stewardship principles;
Applicable federal, state, and local laws, rules, and regulations;
Computers and related software applications.
Verbal, written and interpersonal communication skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.
Monitoring and assessing database;
Establishing and following procedural and technical standards;
Designing, developing and implementing applications;
Training end-users on applications and systems;
Applying and explaining applicable laws, codes, regulations, policies, and/or procedures;
Compiling data and information;
Writing and researching grants and other funding sources;
Recognizing problems, identifying alternative solutions, and making appropriate recommendations;
Maintaining files and records;
Preparing a variety of business correspondence, records, reports, documents and forms;
Using a computer and related software applications;
Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
St. Petersburg College - 20 months ago
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St. Petersburg College (commonly referred to as SPC) is a state college in Pinellas County, Florida. It is part of the Florida College...