Program Specialist IV:
Brief Job Description:
Under the supervision of the Targeted Prevention Interventions Team Manager, performs complex consultative services and technical assistance work involving planning, developing and establishing program goals and objectives, program guidelines, work plans and timelines for achieving program goals, evaluation activities, budget requests, and coordinating the development processes with stakeholder groups comprised of local and regional health departments, community based organizations, and DSHS personnel. Works across the HIV/STD Prevention and Care Branch, TB/HIV/STD Unit, to produce multi-million dollar grant applications, progress reports, and participates in requests for proposals that obtain federal funding and make state and federal funding available to public and private HIV/STD services contractors across the State. Initiates internal program activities to evaluate budget and expenditure data, as well as progress on programmatic objectives, to assure optimum program implementation. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
Initiates and coordinates cross-functional workgroups comprised of internal and external stakeholders of Branch staff, state agencies, local health departments, and community based organizations to develop and negotiate cooperative projects and interagency agreements, objectives, work plans, research and evaluation activities, timelines and multi-million dollar budgets for statewide programs and local projects for HIV/STD prevention. Assists in identifying the need for new programs. Participates in program planning, design, development, implementation, and evaluation. (30%)
Researches and writes goals and objectives, statements of need, evaluation plans, program plans, budget justifications, and supporting documentation for Federal grant applications, using word processing and spreadsheet computer applications. Creates and implements processes to obtain information required in grant applications. Obtains and analyzes project costs and prepares budget justifications and budget revisions that meet federal, state and agency guidelines, for multi-million grant applications that provide funding for state-wide programs. Maintains liaison with Federal project and fiscal officers, as well as DSHS grant coordination offices. (30%)
Creates and implements processes to obtain fiscal and programmatic information required in Federal progress reports and Annual Legislative Reports. Has a good understanding of program goals. Serves as project coordinator to evaluate budget and expenditure data, as well as progress on programmatic objectives, to assure optimum program implementation. Obtains data and writes quarterly, semi-annual, and annual reports to meet funding requirements, using computer applications to manipulate data. Writes and edits technical documents such as policy and procedures manuals and program guidance. (20%)
Plans and creates written work plans, procedures, time lines and other instruments which promote the efficient development of grants, reports and projects. (10%)
Other duties as assigned, including but not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (10%)
Knowledge Skills Abilities:
Knowledge of STD programs, HIV programs, or other public health practices.
Knowledge of public administration, program management, and project management.
Knowledge of planning and research techniques.
Knowledge of Texas state contracting procedures and regulations.
Skill as team leader or facilitator of work groups to develop projects or documents.
Skill in grants and report writing.
Skill in budget development.
Skill in using computer applications (Microsoft Office, Word, PowerPoint, Outlook, Excel, Adobe, web browsers, 10 key calculator).
Skilled in writing policies, procedures, rules, reports, manuals and other and technical documents.
Skilled in researching, analyzing, and interpreting regulations and legislation.
Skilled in verbal and written communication.
Able to prioritize and maintain multiple projects.
Able to manage the workload of the position, and attend work regularly.
Ability to write goals and objectives.
Ability to prioritize and plan assignments, and to prepare and follow written work plans, timelines, and procedures.
Ability to communicate ideas clearly and concisely, both written and orally.
Ability to read and interpret technical information.
Ability to devise solutions to administrative barriers and problems.
Ability to meet strict deadlines, working under pressure with multiple projects and rapidly changing priorities.
Registration or Licensure Requirements:
Initial Selection Criteria:
Bachelor Degree from an accredited college or university
Experience in HIV programs, STD programs or public health programs
Experience in project management, planning, or public administration
Experience in writing grants and reports
Experience leading teams or facilitating workgroups
Experience in preparing program or project budgets
Skills include Word or WordPerfect
Skill in using MS Word Excel.
Requisition ID# 210673
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide
reasonable accommodation during the hiring and selection process for qualified individual
s with a disability. If you need assistance completing the on-line application, contact
the AccessHR service center at 1-888-894-4747. If you are contacted for an interview and
need accommodation to participate in the interview process, please notify the person
scheduling the interview.