Responsible for printer, purchasing and mailing/shipping functions of the mail center. Ensure that work is accomplished timely and of high quality.
Essential Duties and Responsibilities:
Monitor/prioritize printer requests and provide finished jobs according to specifications and within timeline. Notify manager of any delays.
Maintain inventory of office, kitchen, packaging and janitorial stock. Purchase needed re-stock items using identified preferred vendors with approved purchasing process. Provide employee purchasing for specific needed to conduct IFAI business.
Package, apply postage to IFAI mail, dispatch outgoing shipments using preferred vendors. Travel to post office and other shipping vendors as needed.
Process end-of-month reporting for postage and printer/copier use delivering results to accounting. Maintain needed reports for department files.
Recieve deliveries and sort incoming mail immediately as delivered. Provide address correction to database when needed.
Instuct/train operation of all mailroom machines and services. Will keep all documentation current and in plain view.
Organize and maintain magazine stock according to magazine schedule.
Answer IFAI switchboard calls maintaining a log of caller and needs.
Secondary Duties and Responsibilities:
Other duties as assigned.
Education, Experience, Skills:
Must have a high school diploma or equivalent. Prefer 2 or 4 year degree program in related field and experience in digital printer and logistics coordination.
Some experience in multi-functions of color and B&W digital printing, logistics coordination, PC computer use and general office operations.
Must be able to effectively communicate with all IFAI staff and external suppliers and vendors.
Must be able to understand detailed directions, communicate and respond to inquiries in various forms and media including electronic, written and verbal.
Must be able to operate, program and create reports using: PC computer (Windows and Office), digital printers and accessories, labeling equipment, insertion and folding equipment, postal metering machines, telephone and fax, calculator and other office machinery within print/logistics center.
Must be able to move about building and within/between workstations. Must be able to lift, move or carry medium to heavy materials; up to 50 pounds.
