Director, Center for Research and Scholarship
Case Western Reserve University - Cleveland, OH

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POSITION OBJECTIVE

The Director, Center for Research and Scholarship is responsible for directing and managing all aspects of the research administration process including budget preparation and review for the School of Nursing (SON). This involves policy and proposal review, financial control, grants management, budget cost analysis, forecasting analysis, budget preparation/review/process management, communications, and the human subject review process. This position provides critical strategic and technical support and input for the Associate Dean for Research in analyzing funding opportunities, reviewing costs and data tracking of research center activity. The director will manage the staff and maintain the support services of the center to assist faculty/students seeking research support.

ESSENTIAL FUNCTIONS

1. Function as nursing school technical resource and expert on financial and regulatory issues (A21, cost accounting standards, etc.). Advise deans, faculty, staff and students. Ensure compliance with both university and external funding agencies’ policies and procedures for proposal submission and award management. This requires expertise in university policies and procedures, agency regulations and process, and grants management.

2. Review and approve in excess of 80 grant and contract proposal budgets per year. Ensure that proposals meet established CWRU and outside agency guidelines (federal, state, foundations, corporate). Diverse regulations of the many funding agencies add to the complexity of this responsibility.

3. Establish policies and procedures for effective financial controls and provide on-going training to department chairs and researchers in all aspects of their responsibilities relating to proposal preparation and grants management. This can take the form of intense one-on-one training for new managers or guidance on specific issues for seasoned managers.

4. Utilize the web, professional organizations, list-serves and e-mail to effectively and efficiently identify and communicate funding opportunities to faculty. Provide dean, faculty and students with customized information regarding funding sources and criteria for submission. Recommend the most appropriate sources of support. Contact potential sponsors to stay informed of new funding opportunities.

5. Assume lead support position to faculty and staff in developing budgets and justification for grant proposals. Analyze possible budgetary strategies and offer guidance in formulating yearly project funding requests. Confer with the appropriate dean about the acceptability of each budget.

6. Prepare research proposal and award analysis, analyses for the annual report, data for use outside the university in response to surveys for technical and professional associations, and general policies. Provide quality control on all proposals being submitted. Work closely with the Office of Sponsored Research to ensure consistency and accuracy of internal and external reporting through the University’s Proposal and Award Database System (PADS).

7. Serve as the school’s representative for Electronic Research Administration (ERA) issues at CWRU. Issues include, electronic approvals, electronic account establishment, external electronic proposal submission (NSF FastLane), and the use of electronic reports for compliance. Educate faculty and staff on issues and use of ERA.

8. Establish and maintain a database of all the school’s funded commitments for matching and cost sharing for external awards. Assume responsibility for the setup of these internal accounts and transferring of income from the various sources.

9. Serve as a representative on various school and university committees. Serve as primary contact for questions from sponsors and subcontracts from other institutions.

10. Ensure that IRB guidelines with human subjects are followed by staff by auditing the filing and tracking systems. Serve as primary contact for all outside IRB administrators.

11. Work closely with faculty and staff to develop and enlist their support at the department level for implementing initiatives that lead to long term process improvements for the research function of the college. Participate actively as a team member with the Associate Dean of Research and as a mentor to the research center to make continuous improvement and research faculty customer service imbedded in the processes.

12. Oversee the communications process to include the production of media publication relations statements for each faculty and the poster production process.

13. Supervise the award nomination process.

NONESSENTIAL FUNCTIONS

1. Assist the Associate Dean for Research and the dean on matters involving intellectual property and technology transfer with commercial sponsors.

2. Facilitate manuscript editing services to faculty wishing to submit articles/chapters for publication.

3. Provide information and input to the administrative team for the SON Annual Report.

4. Draft CFRS Annual Report.

5. Perform other duties as assigned.

CONTACTS

Department: Continuous contact with faculty and staff in SON regarding grant writing and management. Contact with SON Development Office staff and SON Finance Director.

University: Regular contact with Office of Sponsored Projects Administration (OSPA), IRB administrators, and peers at other CWRU management centers.

External: Primary contact for all (outside) IRB administrators (i.e.VA, Metro, UH, OPRR, other institutions). Occasional contact with existing or potential funding agency representatives.

Students: Continuous contact with students.

SUPERVISORY RESPONSIBILITY

Direct supervisory responsibility for 2 part-time assistant directors, 2 department assistants and graduate students.

QUALIFICATIONS

Experience: Minimum of 5 years’ experience in health care research and project administration. Must have functioned at managerial level for 5 years in a department that had multi-faceted demands and strict time lines.

Education/Licensing: Bachelor’s degree required; master’s degree preferred.

REQUIRED SKILLS

1. Skill in scientific project budget development and forecasting, sound fiscal management skills relative to scientific projects are necessary.

2. Thorough understanding of steps in grant proposal development.

3. Familiarity with federal and nonfederal overall funding priorities is essential to the success of this position.

4. Background in team building and working effectively and congenially with a wide variety of personalities and educational levels: faculty, students and staff.

5. Leadership skills are needed for management of the grant process and effective tasks delegation.

6. Proficiency in the use of current PC technology, superior internet searching skills required.

7. Proficiency in use of computerized spreadsheets, desktop publishing and word processing software programs.

8. Expertise in the structure and policies of the NIH, the U.S. Public Health Service, and the State of Ohio, knowledge of their administrative hierarchy and awareness of acceptable liaison activities and procedures.

9. Expert in federal regulations to provide guidance, interpretation, and information for to entire SON.

10. Experience in project management and resource allocation with the ability to manage time effectively and set priorities.

11. Scientific proposal writing skills.

12. Experience in editing and proofreading of PHS grant research descriptions, and manuscripts on nursing, medical and health care topics.

13. Experience in providing/allocating staff support to standing committees.

14. Ability to write reports, business correspondence and develop various manuals.

15. Ability to solve problems and deal with a variety of concrete variables in situations where limited standards exist or change frequently.

16. Ability to make complex decisions with minimal background information.

17. Ability to manage and motivate people in a high stress, rapid paced environment; must be able to keep environment calm and people focused on goals.

18. Ability to train and provide effective work direction to other employees.

19. Negotiating experience helpful.

WORKING CONDITIONS

Extremely fast paced environment that requires rapid decisions and sound judgment. Confidential information is routinely handled and must provide secure storage for such information. Will be required to drive. Stress level can be high during submission deadline periods. Varying work hours are required to accomplish submission of grant proposals by the deadline, may involve significant overtime during grant deadline periods. Must be very flexible for work hours, many evenings, alternative hours and occasionally weekends.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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