Director, Maintenance and Operations
Yuba Community College District - Marysville, CA

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YUBA COMMUNITY COLLEGE DISTRICT
Human Resources Development and Personnel Services Building 100A, Room 21
2088 North Beale Road, Marysville, CA 95901
TTY (hearing impaired): (530) 634-7760
Visit our Web Site at: www.yccd.edu

CLASSIFIED SUPERVISOR

DIRECTOR, MAINTENANCE, AND OPERATIONS

DEPARTMENT: MAINTENANCE AND OPERATIONS

FINAL FILING DATE: THURSDAY, MAY 2, 2013 BY 12:00 NOON.
*SCHEDULED TO BE ASSIGNED TO THE: DISTRICT OFFICE

SALARY: $92,209 - $107,028/YR. (Range 38, Management Salary Schedule)
As Soon As Possible

COMMENCING: As Soon As Possible

BASIC FUNCTION: Under the direction of the Vice Chancellor Educational Planning Services, organize and direct the planning the District’s maintenance and operations programs; plan, organize and supervise the maintenance, custodial and grounds operations of the District. Obtain professional services to support various components of the maintenance and operations planning functions. Coordinate participation from departments, disciplines, Colleges and the District in the planning process. Provide predictive and preventative maintenance programs; and long range facility maintenance and planning programs. Serve as District Safety Officer.

DISTINGUISHING CHARACTERISTICS: This is a single incumbent, classified management position that is assigned responsibility for managing, coordinating and implementing all maintenance and operations responsibilities and programs and functions related to the construction, modification, maintenance, and repair of District facilities including; classrooms, laboratories, outreach facilities, athletic areas, staff offices and child development facilities.

REPRESENTATIVE DUTIES:
• Organize, coordinate and direct the implementation of the District’s maintenance and operations projects including projects outlined in the YCCD Facilities Master Plan; as well as departmental procedures within District guidelines and processes. (E)
• Organize, coordinate and direct a variety of maintenance and operations projects; review plans, sketches, cost estimates and specifications for projects; review cost estimates submitted by outside contractors to determine what work can be most efficiently performed by District staff; maintain and develop a records system related to building maintenance and preventative and predictive maintenance programs. (E)
• Recommend deferred maintenance applications and grant applications related to facilities and the District’s Five-year Capital Construction Plan; analyze and evaluate data and prepare recommendations for compliance with the California Environmental Quality Act; evaluate and recommend projects consistent with “green” construction when economically justified. (E)
• Work cooperatively as a member of the management staff to achieve the goals and objectives of the Colleges and the District; promote continuous improvement for cost effective operations; prepare Board agenda items and attend Board meetings. (E)
• Provide leadership consistent with the mission and function of the Colleges and District; delegate and review projects; evaluate work products and results; establish and monitor timelines and prioritize work; responsible for the development and maintenance of an effective work order or work request system; schedule work requests from the College and project assignments to maintenance staff and trades. Seek rebates and grants. (E)
• Prepare and administer department budgets for area of responsibility; prepare recommendations and justifications regarding budget requests; authorize expenditures according to District policies and applicable regulations; actively seek State and other funding sources to support new or on-going facility maintenance projects. (E)
• Direct the design, adoption and implementation of the District Resource Management Program to promote the most efficient use of electricity, natural gas and water; conduct periodic audits of energy systems to evaluate program results. Determine baseline usage and set reasonable goals for reducing usage. (E)
• Assure compliance with established safety regulations and precautions by all construction staff; provide for effective orientation and continuing training to minimize accidents and injuries; responsible for Maintenance & Operation oversight through college administrations and the maintenance and operations teams. (E)
• Direct the preparation and maintenance of records, files and documentation related to the District’s construction and maintenance functions; prepare and submit written plans, recommendations and proposals regarding assigned functions; make oral presentations to administrators and Board of Trustees as requested. (E)
• Coordinate with College Presidents or designee long range facilities planning, modernization, deferred maintenance programs and meeting daily maintenance and operations needs through on-site M&O personnel; serve as interface between the District and the State Chancellor’s Office College Facilities Planning and Utilization personnel. (E)
• Monitor the condition of facilities and plan responses as appropriate; assist in the District’s space management and facility needs assessment programs. Prepare and monitor Maintenance and Operations budget; assure cost-effective use of available resources. (E)
• Coordinate the availability of funding resources with identified facility needs and prepare a reasonable timetable thatmaximizes resources while providing facilities when needed. (E)
• Ensure reports and requests are made to the State Chancellors office as appropriate. Coordinate disposal requirements
of hazardous waste materials, responsible for asbestos abatement program. (E)
• Coordinate the provision of the facilities with education requirements as outlined in the Educational Master Plan. (E)
• Ensure that College buildings, facilities, and related equipment, College public water system and grounds services are
operated and maintained in compliance with applicable laws, regulations, and standards. (E)
• Work with College and off-site administration to evaluate employee performance; interview and make employment recommendations; serve as Selection Committee Chair, and/or appoint selection committee for Maintenance and
Operations positions. (E)
• Develop maintenance, operations, custodial, and grounds objectives and priorities with the College administrators and the maintenance and operation teams; estimate and plan labor, material, and equipment needs; monitor progress;
inspects for completion. (E)
• Direct centralized receiving and warehousing operations; manage multi-campus maintenance programs and services. Develop and implement an in-service training program for assigned employees. (E)
• Create and implement green policies such as Integrated Pest Manage (IPM), Green Custodial Cleaning, and Environmentally Preferred Purchasing.

KNOWLEDGE OF:
• Maintenance of facilities, classrooms, laboratories, offices, grounds, and athletic/recreational areas
• Management of maintenance and construction for a complex organization with multiple sites
• Plan review and evaluation techniques
• Development of comprehensive deferred and preventive maintenance programs
• Planning and budgeting processes
• Cost/benefit analysis
• Oral and written communication skills
• Purchasing policies and regulations related to major maintenance, construction and repair projects
• District organization, operations and objectives
• Uniform Building Code and other state and federal regulations related to building sand safety, architectural
requirements, and contracts
• Energy conservation principles and practices
• Generally accepted construction principles and practices as related to public education
• Purchasing, contract administration and management at a community college

ABILITY TO:
• Plan, organize, direct, evaluate and implement maintenance and operations programs
• Support long-range planning for maintenance, alteration and facilities repair
• Support the development of and implement a comprehensive deferred and scheduled maintenance program for all District facilities
• Establish and maintain cooperative and effective working relationships with others
• Communicate effectively both orally and in writing
• Prepare, present and interpret factual data and provide conclusions in written, graphic and oral form.
• Read, understand and interpret construction plans, drawings, specifications and engineering data
• Review and evaluate cost estimates and equipment specifications
• Maintain knowledge of technological advancements in the field of facility maintenance
• Direct energy conservation, safety, hazardous materials management and other programs and projects as assigned
• Relate effectively to people of varied academic, cultural and socio-economic backgrounds using tact, diplomacy and courtesy

MINIMUM QUALIFICATIONS: Education and experience: any combination equivalent to a Bachelor’s degree in Construction Management or related field and ten (10) years of increasingly responsible facility management experience, preferably at a community college or other educational institution.

LICENSES AND OTHER REQUIREMENTS:
• Valid Driver’s License

WORKING CONDITIONS:
• Indoor and outdoor environment
• Subject to occasional hazards encountered at construction sites and maintenance shops
• Subject to frequent interruptions
• Travel to conduct work

PHYSICAL ABILITIES:
• Indoor and outdoor environments
• Travel at frequent intervals to conduct work
• Standing
• Sitting
• Reaching
• Walking
• Vision (near and far) for reading
• Hearing for ordinary conversation in person and on the telephone
• Stressful conditions (cardiovascular fitness)
• Cognitive decision making (lack of mental impairment)
• Sitting (occasionally for long periods of time)
• Lifting (overhead, waist level, from floor), carrying, and bending
• Lift objects weighting up to 35 pounds

REQUIRED DUTIES: Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students.

* This position is anticipated to be assigned to District Services but may be assigned temporarily or permanently within the District.

IF YOU REQUIRE REASONABLE ACCOMMODATION TO APPLY FOR THIS POSITION, please contact the Human Resources Office at 530) 741-6975 OR TTY (530) 634-7760.

WORKING CONDITIONS: Categorically funded positions are contingent upon funding. In accordance to Board Policy, smoking is restricted in many areas of the Yuba Community College District. Woodland Community College is a tobacco free campus.

WORK DAY, WORK WEEK, and WORK YEAR: The District has the right to establish work day, work week, work year; hours of positions within the District may vary.

INTERVIEW: Candidates selected for an interview will be required to visit Yuba Community College District at his/her own expense upon a date selected by the District. Meeting minimum qualifications does not guarantee an interview.
FOREIGN TRANSCRIPTS: Must include a U.S. evaluation and translation. Contact the Human Resources website for a list of agencies providing foreign transcript services.

PRE-EMPLOYMENT REQUIREMENTS: Employment is dependent upon Department of Justice (DOJ) clearance, all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.

EQUAL EMPLOYMENT: Yuba Community College District is an Equal Employment Opportunity Employer and guarantees equal opportunity regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age or sexual orientation and does not discriminate in its educational programs, in employment nor in any other of its activities.

PART-TIME (less than .60 FTE): Part-time positions less than .60 FTE are not entitled to any District paid fringe benefits. The District does however; provide the employee prorated leaves including vacation, sick leave and paid holidays. Employees less than .50 FTE contribute to an Alternative Retirement System (Apple). Employees whose, FTE is between .50 and .60 contribute to the California Public Employees Retirement System (CalPERS).

BENEFITS/SALARY: The District offers a comprehensive benefits package for employees and dependents for positions whose FTE is .60 or higher, valued at over $17,000 annually with a $27.00 monthly out of pocket expense to employees or dependents for monthly premiums. The package includes health, dental, vision, one (1) life insurance policy and an Employee Assistance program. Additional benefits include contributions to the Public Employee’s Retirement System (PERS) which is integrated with Social Security, 457/403b options, Vacation days - 7.33 hrs per month for the first year, 96 hrs per years, 1-5, 12 sick days and 20 holidays.

APPLICATION PROCEDURE & DEADLINE: A District Classified application and the Diversity Statement are required. The application is available at the Human Resources Office, 2088 North Beale Road, Building 100A, Room 21, Marysville, CA 95901. Or you may call our TTY line at (530) 634-7760 OR visit our Web Site at http://www.yccd.edu/hr . It is the sole responsibility of the applicant to ensure that all application materials are received by the final filing date in the Human Resources Office by THURSDAY, MAY 2, 2013 BY 12:00 NOON.

It is the sole responsibility of the applicant to ensure all application materials are received by the District. All submitted materials become District property, will not be returned or copied and will be considered for this recruitment only. Faxed, emailed, incomplete and/or late applications will not be considered.

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