as Director of Records Management (RM) by developing plans, setting goals,
providing direction, and executing records management projects and initiatives
to decrease risks and costs associated with recordkeeping. Responsible for
defining and implementing the organization’s RM vision and corresponding policy
through strategic and business planning. Ensures document management and
technologies facilitate litigation readiness and legal document production
requirements. Coordinates, implements, and trains business users in
records management policies and practices. This individual will report to
the General Counsel but will also serve as a liaison to NorthWestern Energy’s
Business Technology group with respect to electronic records management and use
of specific technology to effectively manage information for the
OF ESSENTIAL FUNCTIONS
NorthWestern Energy employees are required to adhere to company safety
standards and the Code of Business Conduct & Ethics
all actions are consistent with NorthWestern Energy’s values, mission, and
strategic business objectives
and/or review and maintain a strategic plan for a records and information
management program using best practice methodologies to support and achieve
long range organizational goals and addressing the information assets of the
organization which exists in both paper and electronic/digital format and
comply with Generally Accepted Recordkeeping Principles (GARP).
recommend, and revise organizational business policies and practices to ensure
compliance with technology, legal and records management and information
compliance with all retention requirements.
the RM Department, including supervising department employees, directing
overall day-to-day department activities, training RM employees, and budgeting
for the RM Department.
facilitate and coordinate simple to complex record searches involving
individual work, up to large project teams.
to requests for compliance information to assist in corporate governance.
to requests for regulatory information to assist in regulatory practice.
with NorthWestern Energy’s Business Technology Dept. to develop best practices
and procedures related to managing electronic information repositories.
Ensure that records management and information technologies allow for proper
storage, access, and efficient retrieval of information for business purposes.
archival records are protected and secure throughout the life cycle and are
preserved, managed, and properly destroyed as records reach the end of their
for vendor management for off-site records storage and retrieval.
in industry associations and continuing education opportunities to maintain and
further records and information management competencies.
and supervise a records management and information audit program.
advice and propose solutions for complex and/or technical records management
and/or information technology issues.
and comment on legislation, regulations, and statutes, as required.
legal research to determine records retention requirements. Analyze records
retention and disposition recommendations from various legal and professional
program information and state of recordkeeping to executive management and
stakeholders, along with developing and delivering effective training to record
and maintain the records policy and records retention schedules and obtain
signatures for approval and authorization.
with Legal, Risk Management, Business Technology, and Regulatory Affairs to
implement legal holds and respond to discovery requests.
of the time will be spent working in an office environment working on a
will require, occasionally, lifting up to 35 pounds
job description summarizes the essential functions and key responsibilities. It
does not limit responsibilities that may be assigned.
degree, plus a law degree, a paralegal degree or certificate, or a Certified
Records Manager designation, or equivalent;
technology experience and demonstrated capability through years of professional
communication, interpersonal and writing skills;
organized, self-directed, and able to direct multiple projects and people
work closely with and effectively communicate with all corporate functions and
with NorthWestern Energy’s Business Technology group
knowledge of the Open Systems Interconnection (OSI) model desired.
of the CIA Triad (Confidentiality, Integrity and Availability);
of the Electronic Discovery Reference Model (EDRM), The Sedona Principles, and
best practices related to electronic discovery;
in Microsoft Office as well as specialized RM software tools;
maintain a high degree of confidentiality;
excel at being a cross-functional team player;
be very detail-oriented and maintain a high degree of accuracy;
be willing to work under occasionally rigorous deadlines and pressures;
be able to demonstrate a good safety record
When considering applicants for this
position, the selection process will take into consideration the needs of
NorthWestern, including such factors as reorganization requirements, diversity
opportunities, relocation requirements, employee development and job
succession. If any of the preceding
language conflicts with the applicable bargaining unit agreements, the
bargaining unit agreement will prevail.
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