The Budget Director works under the direction of the Chief Financial Officer and performs complex and highly advanced (senior-level) managerial and budgetary work. Oversees advanced budget preparation, analysis, appropriation control, and oversight activities for the agency's budgeting process, including program and administrative budgets, capital budgets, federal grant budgets, appropriation requests, position control and salary budgeting. Coordinates the preparation of the agency's Strategic Plan, Legislative Appropriations Request (LAR), Operating Budget, and internal budgets. Work involves administering the budgetary activities for the agency; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; and coordinating and evaluating program activities. Plans, assigns, and supervises the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgement. May be required to work overtime and/or be on call.
Essential Job Functions:
Provides oversight, direction, and management of the budgetary staff and processes, including:
- Hires, directs, trains, monitors, evaluates and motivates staff in the budget office.
- Monitors work load and work processes, and takes actions as needed to ensure that all operations are covered, and productivity, customer service, and quality goals are met.
- Ensures compliance with applicable federal and state policies, procedures, rules, and regulations.
- Oversees the preparation of the Legislative Appropriations Request (LAR) and Operating Budget. Maintains supporting documentation and responds accurately and timely to requests for information from management, legislative staff, and customers.
- Monitors and reports on appropriations requested compared to recommendations from the Legislative Budget Board (LBB), Senate Finance, House Appropriations, and the Conference Committee.
- Prepares adhoc financial and budgetary reports for management.
- Oversees the development, set up, and monitoring of TEA's internal administrative and program budget, including the use, maintinance, and upgrades of the internal Budget Analysis Tools (BAT) - Budprep and REV - and also the agency's financial and budgetary control system - Integrated Statewide Administrative System (ISAS).
- Oversees the setup of appropriation control in the Uniform Statewide Accounting System (USAS) and ensures it stays reconciled to the Integrated Statewide Administrative System (ISAS).
- Oversees processing of daily budgetary entries for Funding Source Abstracts and Requests for Budget Revisions and monthly salary and fringe projections.
- Oversees resolution of daily budget checking errors in ISAS.
- Identifies budget variances and problems and implements or recommends solutions and communicates results to management.
- Oversees compliance with federal time and effort rules under OMB Circular A-87 by maintaining an automated time and effort collection system, providing training as needed, and ensuring quarterly cost allocations are processed from the Cost Allocation Feeder system (CAF), and monitors for accuracy and timeliness.
- Oversees the monthly Foundation School Program (FSP) reconciliation and distribution.
- Plans and oversees the development and review of the agency strategic plan, including the coordination of the measure approval process with the LBB.
- Maintains a data collection system for agency performance measures assigned to program staff throughout the agency and ensures timely collection and entry of data into the LBB's Automated Budget and Evaluation System of Texas (ABEST) on a quarterly basis.
- Oversees the quarterly Uniform Statewide Accounting System (USAS)/Automated Budget and Evaluation System of Texas (ABEST) reconciliation.
- Assists with bill analyses during the legislative session.
- Provides training and technical assistance to TEA staff on the use of the budget systems and assists staff with expenditure and budget monitoring.
- Develops/revises and implements general budget and related policies, procedures, processes and systems.
Education: Graduation from an accredited four year college or university with major course work in accounting or a business related field relevant to assignment.
Experience: Seven (7) years of progressively responsible experience in governmental financial management, governmental budget and/or governmental accounting related field, with at least three (3) years in a supervisory/management capacity. Prefer at least three (3) years complex budgetary preparation and analysis experience at a supervisory level.
Travel: 5% required.
Knowledge, Skills and Abilities (KSA's):
Knowledge of: Finance administration, budget, and accounting; state and federal laws and regulations relevant to public funds and governmental finance; the principles and practices of public administration and management.
Skill in: Excellent leadership, management, and strategic planning skills; analyzing financial information, troubleshooting associated problems, and interpreting and applying applicable laws, policies, and procedures. Effective verbal and written communication, interpersonal, and organizational skills. Skill in operating a personal computer, including advanced excel and pivot tables. Extensive skill in program management, including planning, organizing, and prioritizing work assignments in a fast paced and changing environment, meeting frequent and/or multiple deadlines and managing conflicting priorities and demands. Skill in providing excellent customer service to both internal and external customers. Skill in maintaining effective working relationships with agency personnel.
Ability to: Work accurately with a high attention to detail. Ability to review and analyze data, interpret and apply practical theory to complex transactions and take appropriate action for resolution. Ability to condense and present complex financial information to lay personnel in meaningful presentations and reports. Ability to take initiative and to make independent judgements which have highly significant impacts on the agency. Ability to motivate staff, make difficult and correct decisions, take appropriate risks, and communicate the office's and agency's vision with the highest standards of ethics and trust. Ability to plan, assign, and supervise the work of others.
NOTE: Applicants selected for interview are asked to bring the following: Copy of college transcripts, examples of work products, 2 most recent evaluations, and references.
This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
Salary is dependent on qualifications.
Positions exempt from the Fair Labor Standards Act (FLSA) will earn compensatory time off rather than overtime for hours in excess of 40 per week. May be required to work hours other than 8 to 5. May be required to work weekends and holidays.
In accordance with applicable federal and state equal opportunity laws, it is TEA's policy that no person shall be excluded from consideration for recruitment, selection, appointment, training, promotion, retention or any other personnel action, or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race, religion, color, national origin, sex, disability, age or veteran status (except where age, sex, or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration).
The Immigration Reform and Control Act requires all new employees to present proof of identity and eligibility to work in the United States. TEA does not sponsor H1-B work visas. Males, 18 to 25 years of age, are required to present proof of selective service registration (or exemption) prior to being employed by any state agency.
There is a 90-day waiting period for health insurance coverage and retirement contributions for new hires and re-hires.
This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.
Texas Education Agency - 19 months ago