Director of Community Association Management
WCI Communities - Bonita Springs, FL

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WCI Communities creates amenity-rich, master-planned lifestyle communities, catering to primary, retirement and second-home buyers. Dedicated to product and service excellence as a People First® certified company, WCI offers traditional single and multi-family home choices with prices from the mid-$100,000s to just under $1 million. In addition to homebuilding and development, WCI generates revenues from its Prudential Florida Realty business, the second largest residential realty company in Florida; its Wells Fargo-affiliated mortgage services; insurance and title services, and its recreational amenities, as well as through land sales and joint ventures. For more information, visit www.WCICommunities.com.

The Director of Community Association Management is responsible for supervising the relationship with the various Property Management companies that have been hired to administer the communications, operations, maintenance and financial management of multiple Property Owners Associations. The Property Management companies are responsible for enforcement of rules and regulations, administrative, vendor management, obtaining bids from contractors, attending/leading Board of Directors meetings, committee meetings (when required) and membership meetings, inspections of common elements, responding to resident requests, annual budget preparation, oversight of monthly expenses, and capital improvement and repair projects within the budget.

The Director of Community Association Management will insure that the Property Management companies hired are held accountable so that they shall do all things deemed reasonably necessary or desirable by the Association and WCI to attend to the proper maintenance, operation and management of the Association Property, as required by applicable law or by the Articles of Incorporation and Bylaws of the Association, applicable rules and regulations, management agreements and all other agreements, declarations, documents and instruments affecting the Association Property or the members of the Association, except for those things which may not be so delegated under the above documents and applicable law.

Description:

1. General Administration
  • Supervision of the day-to-day business oversight of the Property Management relationships for the Homebuilding and Amenities Divisions; Homeowner, Condominium and Marina Associations at WCI.
  • Serve as President on the HOA, Condo and CDD Boards of the various community associations. Act as liaison between the Board of Directors and Property Management companies. Insure that the Board of Directors list is correct at all times for each community with supporting documentation completed.
  • Develops and manages budgets, rules and regulations for all associations. Manage internal WCI budget process with outside Property Management companies, WCI Legal department and WCI Finance department.
  • Manage all legal and financial preparation of association documents to form new associations in support of WCI homebuilding growth.
  • Oversee collection process.
  • Manage turnovers and legal disputes amongst the developer, Property Management companies and the associations.
  • Audits Property Management companies on turnover procedures according to the Florida Statutes.
  • Audits, reviews and assists Property Management companies in the development of their functions and responsibilities.
  • Reviews maintenance allocation responsibilities and boundaries for communities, sub associations and neighborhoods.
  • Insure WCI brand standards are met for landscaping, signage, etc… within all communities.
  • Conducts yearly reviews for all Property Management companies.
  • Reviews all expenses related to homeowner associations under deficit funding.
2. Maintenance of Association(s) Files
  • Audits collection, organization, and maintenance of Association information in the Property management companies’ office including, but not limited to, the Articles of Incorporation, By-Laws, Declaration of Covenants, Conditions and Restrictions, site plans, owner lists, correspondence, rules and regulations, blueprints, specifications, corporate minutes, maintenance and service contracts, and financial information related to the Associations.
3. Communications
  • Audits the Associations letters, special notices, bulletins, surveys, etc.
  • Audits the Associations corresponding city, county and state entities within their area on issues related to Public Services.
4. Owner Problems
  • Audits and/or Assists the Property Management companies in resolving individual owner problems as they pertain to the Association, common elements, and rules and regulations.
  • Holds the Property Management companies accountable to conduct informational homeowner meetings to inform and train homeowners serving on the board to address neighbor related issues.
5. Property Inspections
  • Makes regular property inspections, evaluates and recommends remedy to deficiencies. Makes recommendations for preventative maintenance.
6. Rules Enforcement
  • Oversees Property Management Companies in the enforcement of the Association documents and with rules and regulations as may be adopted by the Board.
7. General Membership Meetings
  • As a Board member, attends annual meetings of the membership as well as special meetings of the membership as necessary.
  • Review and analyzes bids for insurance coverage and recommends modifications or additional coverage on properties.
  • Review, audit and make recommendations to enhance Privacy operations.
  • Prepare and implement special projects as necessary as needed to enhance operations.
  • Frequent travel is required.
  • Responsible for over 30 Associations across the state.

Additional Requirements:

  • BS/BA degree required.
  • Minimum 5 years experience in real estate development with application of property management and association management preferred in either in the public and/or private sector.
  • Must have excellent communication skills with the ability to interact effectively, internally and externally.
  • Proficient in Microsoft Word, Excel, and PowerPoint.
  • Must have experience in reading and understanding the Articles of Incorporation, By-Laws, Declaration of Covenants, Conditions and Restrictions, site plans, blueprints, specifications, maintenance and service contracts, and financial information as it relates to Homeowner Associations.
  • Must have a CAM license.

DFW/EOE

WCI Communities - 17 months ago - save job - block
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About this company
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WCI Communities develops luxury residential communities and homes in Florida. Founded in 1946, it caters primarily to retirement and...