Director of Finance & Administration
Families First of Palm Beach County - West Palm Beach, FL

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DESCRIPTION

Families First of Palm Beach County is a private nonprofit county wide family service agency whose vision is to build stronger families-stronger communities.

Comprehensive programs are provided for 1,300 families yearly. Families seeking to build a better quality of life for their children can benefit from the agency's six diverse programs whose focus is to reduce barriers that impact family stability. Families First has offices in West Palm Beach and Belle Glade; Families First can provide personal support and coordination of services to fulfill the families individual needs.

Families First has been serving families and children since 1990 and is an ethical, competent and responsive agency with a high standard of values.
Our mission is to create a safe, healthy and sustainable environment for families and their children through innovative practices.

OUR VALUES

Quality
Families First will maintain the highest standards of service and utilize a continuous quality improvement system to meet changing family and community needs.

Respect
Families First will maintain respect for the worth and dignity of all persons served, staff and collaborators.

Integrity
Families First will maintain steadfast adherence to ethical principles and practices in working with clients, colleagues and the community.

Commitment
Families First will remain dedicated to fulfilling the mission of the organization.

POSITION OBJECTIVE: Director of Finance & Administration is a member of Families First's Executive Leadership Team reporting directly to the Chief Executive Officer (CEO). The Director of Finance & Administration has three primary areas of responsibility: (1) Management of Families First's fiscal operations including budgeting, accounting, billing and financial reporting; (2) Management of facilities, equipment, supplies, purchasing, insurance; and, (3) Projects assigned by the CEO. It is anticipated that approximately 60% of the time will be devoted to fiscal matters; and, 40% to operational matters.

DUTIES

ESSENTIAL FUNCTIONS

  • Manage fiscal operations including:
oSupport the CEO managing the success and growth of Families First by providing financial business models to support strategic/business planning decisions;
oDevelop, with senior management, the annual budget for the organization;
oDevelop supplemental budgets including budgets by program, by funder and to support grant applications;
oDevelop and provide a rolling financial forecast;
oStructure and maintain the agency's internal fund accounting system to support both financial reporting and management reporting requirements;
oManage the ongoing accounting process including supervising 2 or more staff and reconciling accounts;
oPrepare reports required by grantors and other third-parties including reimbursement requests, required reports and audits;
oManage the yearly budget by providing financial information to functional leaders and providing leadership in ensuring variances are addressed and budget is met;
oPresent the organization's financial information to the Finance Committee, Board of Directors and financial supporters (funders, philanthropists, Corporations etc);
oPrepare and present monthly ad hoc reports for Board and management;
oSupport the requirements of outside auditors; and,
oManage banking relationships.

  • Manage internal operations including:
oManage a purchasing process supporting appropriate budgetary and internal controls;
oManage efficient operation of agency facilities including office space, security, utilities, maintenance and cleaning;
oManage furniture and equipment acquisition, inventory tracking, maintenance and payment of associated costs;
oManage the purchasing, storage and distribution of supplies including office supplies, program supplies, printing and the like;
oManage the organization's insurance programs including research regarding coverage and costs;
oManage the organization's payroll records including required documents, time and attendance records, and payroll processing;
oPeriodically reevaluate supporting procedures and associated staff responsibilities to improve efficiency and internal control;
oMaintain the organization's policy and procedures manuals;
oConduct orientation and training sessions to ensure employees are properly informed of and able to comply with operational policies and procedures; and,
oConduct special projects as requested by the organization's Chief Executive Officer.
oParticipate as part of the Executive Leadership team responsible for overseeing Performance Quality Improvement

QUALIFICATIONS

Education and Experience:
  • Bachelors Degree in Accounting;
  • CPA or MBA strongly preferred, supplemented by a minimum of 10 years experience within both the nonprofits and for profit sectors;
  • Strong proficiency with automated systems (the organization currently uses FundEZ, QuickBooks, and SAMIS);
  • Strong proficiency with computer modeling and reporting using (at a minimum) Excel and Microsoft Office tools;
  • Knowledge of and sensitivity to service populations cultural and socioeconomic characteristics
SKILLS:
  • Demonstrated skill preparing and presenting financial reports for management, funders, the Finance Committee and the Board;
  • Highly trained and experienced in business planning, developing business cases, revenue forecasting, developing and managing organizational budgets;
  • Past relevant experience facilitating the work of outside auditors;
  • Past relevant experience developing and managing internal operations including facilities, equipment, supplies, purchasing, insurance, personnel records;
  • Past relevant experience managing personnel records and payroll records;
  • Strong leadership and superior interpersonal relations skills;
  • Strong analytical, decision-making, communication, and problem solving skills are essential;
  • Highly developed writing skills, oral communication skills and presentation skills;
  • Demonstrated ability to work effectively with others;
  • Independent judgment to determine project guidelines, purpose, follow-through and completion; and,
  • A self starter
Families First does not discriminate because of race, color, religion, sex (including pregnancy), national origin, age, marital status, disability, sexual orientation, familial status or gender identity or expression.

We are a Drug Free Workplace.
ESSENTIAL FUNCTIONS

  • Manage fiscal operations including:
oSupport the CEO managing the success and growth of Families First by providing financial business models to support strategic/business planning decisions;
oDevelop, with senior management, the annual budget for the organization;
oDevelop supplemental budgets including budgets by program, by funder and to support grant applications;
oDevelop and provide a rolling financial forecast;
oStructure and maintain the agency's internal fund accounting system to support both financial reporting and management reporting requirements;
oManage the ongoing accounting process including supervising 2 or more staff and reconciling accounts;
oPrepare reports required by grantors and other third-parties including reimbursement requests, required reports and audits;
oManage the yearly budget by providing financial information to functional leaders and providing leadership in ensuring variances are addressed and budget is met;
oPresent the organization's financial information to the Finance Committee, Board of Directors and financial supporters (funders, philanthropists, Corporations etc);
oPrepare and present monthly ad hoc reports for Board and management;
oSupport the requirements of outside auditors; and,
oManage banking relationships.

  • Manage internal operations including:
oManage a purchasing process supporting appropriate budgetary and internal controls;
oManage efficient operation of agency facilities including office space, security, utilities, maintenance and cleaning;
oManage furniture and equipment acquisition, inventory tracking, maintenance and payment of associated costs;
oManage the purchasing, storage and distribution of supplies including office supplies, program supplies, printing and the like;
oManage the organization's insurance programs including research regarding coverage and costs;
oManage the organization's payroll records including required documents, time and attendance records, and payroll processing;
oPeriodically reevaluate supporting procedures and associated staff responsibilities to improve efficiency and internal control;
oMaintain the organization's policy and procedures manuals;
oConduct orientation and training sessions to ensure employees are properly informed of and able to comply with operational policies and procedures; and,
oConduct special projects as requested by the organization's Chief Executive Officer.
oParticipate as part of the Executive Leadership team responsible for overseeing Performance Quality Improvement

Families First of Palm Beach County - 18 months ago - save job - block
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