Director of Property Management and Facilities
Richard Bland College - Petersburg, VA

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Richard Bland College of William & Mary in Virginia seeks a Director of Property Management and Facilities who will be responsible for overseeing all campus facilities, capital projects, and vehicle fleet and all associated campus property. This Director will manage the operation, maintenance, repair, construction, renovation and sustainability of facilities and campus in alignment with the goals of Strategic Plan 2019 (SP-19). The Department of Facilities shall provide an environment that 1) supports the recruitment and retention of students; 2) aligns with the teaching, living and learning objectives of SP-19; 3) provides an aesthetically pleasing environment that fosters a sense of community; 4) protects and promotes environmental sustainability; 5) supports new initiatives with flexibility; and 6) operates efficiently and effectively to fulfill departmental goals while decreasing operating costs, as set out as a priority in SP-19. The Director of Property Management and Facilities will report to the Vice President of Finance and Administration and will be a key player in the management of the College's resources and operations. The successful candidate:
1. Approaches responsibilities with ability to think strategically, plan thoughtfully and execute efficiently and effectively.
a. Creates strong working relationships on campus to enhance service and collaboration.
b. Focuses on appropriate and transparent communications with varied constituencies.
c. Manages service employees to help them achieve personal and institutional goals, maximize professional opportunities, and develop new opportunities, as appropriate.
2. Develops and implements short and long range planning related to facility programs.
a. Organizes and recommends annual 6-year facility plan, including capital improvements, landscape, remodeling and major repair/reconstruction.
b. Develops facilities financial recommendations that align with operational objectives of the strategic plan.
c. Periodically coordinates campus master planning updates.
d. Develops, prioritizes and manages comprehensive list of cycle maintenance and deferred maintenance projects.
3. Coordinates activities of appropriate managers, professionals, and executive directors of architects/engineers, contractors, State agencies and college personnel.
a. Develops robust working rapport with Virginia Bureau of Capital Outlay Management, Department of Planning and Budget, State Fire Marshall, State Electrical Board, Department of Forestry, and other agencies of the Commonwealth of Virginia.
b. Manages construction projects within financial and time constraints to achieve optimum results including efficiency of manpower and concern for environmental sustainability.
c. Collaborates with other institutions and agencies to decrease costs and improve outcomes and opportunities.
d. Ensures minimum disruption of campus activities during project implementation. Communicates plans effectively and in a timely manner.
e. Assures that project design and construction provide fulfillment of program requirements, project completion, and minimum life cycle costs.
f. Assures compliance with all applicable code requirements.
4. Represents Department of Facilities in development, justification and management of approximately $2 million facilities operating budget.
a. Assesses expenditures against appropriate industry benchmarks.
b. Decreases expenditures or shifts resources to improve efficiency and effectiveness of operations.
c. Develops staffing and resource models to align with SP-19 goals for overall programmatic quality and operational efficiency.
d. Provides continual effective budget oversight.
e. Develops utility projections.

Minimum Qualifications
Job Description (continued):
5. Creates highly trained, optimally assigned, and well-motivated staff.
a. Reorganizes as appropriate to meet quality and efficiency goals.
b. Works with Human Resources and individual staff members to develop professional development and performance goals for each member of Facilities team.
c. Creates a safe working environment.
d. Leads evaluation process for Facilities team.
e. Recommends all promotions and position changes within context of overall institutional planning and changing needs.
f. Assures delivery of appropriate and timely training programs.
g. Embraces opportunities presented by changing circumstances.
h. Assures equitable opportunity and treatment of employees.
6. Assures continuous and reliable operations of facilities.
a. Establishes organizational goals, objectives, priorities and schedules in alignment with SP-19.
b. Assures organizational compliance with applicable codes, rules and regulations.
c. Preserves and protects facility capital investments subject to available resources.
d. Consults with affected personnel/departments prior to initiating disruptive operations.
e. Accommodates program changes subject to available budgets.
f. Assures effective and efficient utilization of resources.
7. Supervises subordinates in the administration of routine activities of Facilities services and support areas, including maintenance, grounds, custodial, utilities service and delivery, office operations, remodeling, repairs, and capital improvements. Arranges for, secures and distributes utility service.
a. Provides timely preventive, predictive, and routine maintenance service for campus facilities.
b. Interacts with Department of Forestry for planning and execution of forestlands.
c. Coordinates with Auxiliary Services and Special Events related to optimal utilization of facilities, campus and pecan groves.
d. Provides moving, grounds, and landscaping services.
e. Monitors and advises on organizational accounting in consultation with Finance.
f. Provides trained operating personnel for building and utility systems. Contracts for labor and materials as necessary to facilitate facility changes.

To be considered for this position, you must have:
- Bachelor's degree in Engineering or related field from an accredited college or university
- Ten years in progressively responsible experience in facility operation and management.
- Five years in supervisory capacity
- A track record of sustaining cooperative working relationships across a complex and diverse organization
- Strong project management, organizational and analytical skills, and the ability to draw conclusions, develop recommendations and clearly communicate both orally and in written communications

Preferred Qualifications
In addition to the minimum qualifications, the top-rated candidates will have the following:
- MBA or master's degree in a related field
- Extensive knowledge of best practices in facility operations management
- Significant leadership and managerial experience with custodial, grounds and mechanical maintenance personnel in a higher education, facilities management setting
- Comprehensive knowledge of all phases of physical plant operation, maintenance and repair; of planning, scheduling, supervision and physical plant administration; of physical plant safety practices; of record keeping and report writing.
- Significant experience with large-scale project management
- Have a willingness to work rotational shift, if necessary, including days, evenings, and nights as well as overtime, weekends and holidays as required

Special Requirements
It is the practice of Richard Bland College to conduct in-depth background checks on all candidates identified as a finalist for employment consideration at the College. The type of background checks performed are dependent upon the type of position for which you have been identified as a finalist and may include: reference checks, criminal history including sexual offender registry checks, degree validation, DMV (driving) Record checks, license verification, credit report reviews, etc. The results of background checks are made available to the College employing officials. You will be requested to sign a reference release form, so your past schools and/or employers may be contacted concerning your academic or employment history.

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