Director of Property Management
WinnResidential - Tucson, AZ

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Job Posting

Headquartered in Boston's Historic Faneuil Hall, WinnCompanies develops, acquires and manages multi-family and mixed income properties throughout the United States. Founded in 1971, WinnResidential's multi-family management and military housing services portfolio currently includes over 95,000 residences located in 23 states.

As diverse as WinnCompanies holdings may be, our 2,600 employees are united by a commitment to excellence and a common set of principles upon which the organization was founded more than 40 years ago.

As the nation’s 6th largest residential housing management company, WinnCompanies ability to successfully operate large and small scale urban and suburban multifamily properties across the country continues to be a source of pride for the company.

Location of Position:

City: Tucson State: Arizona Zip Code: 85708

Title of Position: Director of Property Management

Job Summary:

Statement of the Job:

The Director of Property Management (DPM) has the primary responsibility for the execution of the Management Plan. The DPM is responsible for planning, controlling, and directing the day to day operation of the property, and for maintaining effective and positive client and resident relations. The purposes of this position are to meet the objectives of Actus and the Project Company (to include the Military Partner), to protect the value and integrity of the real estate, and to be responsive to all applicable stakeholders.

Reporting Relationships:

The DPM reports directly to either the Vice President or the Senior Vice President, whichever is applicable. The DPM is also accountable to the Actus Asset Manger assigned to their project.

Responsibilities:

A. Financial

Responsible to assist in preparing the property's annual project budget and business plan for approval by senior management.

  • Responsible for the implementation of and adherence to the approved budget.
  • Responsible for the negotiation of contracts with outside vendors in accordance with company policy.
  • Responsible for the oversight of the implementation of all maintenance programs and controls with the Maintenance Manager to ensure that expenses are kept within budget.
  • Responsible for the timely and accurate completion and submission of the periodic reports as required.
  • Responsible for the routine recommendation to senior property management of alternative solutions to financial issues and problems.
  • B. Administration

    Maintains accurate, neat and orderly written records for the management office, marketing, and maintenance, as directed by project company policy and procedures, and in accordance with all governing agency requirements.

  • Responsible for maintaining and implementing all project company policies, plans, and procedures.
  • Responsible for scheduling weekly staff meetings.
  • C. Maintenance

    Responsible for ensuring that buildings and grounds, apartments, public areas, roads, parking areas, and recreational facilities are all maintained according to company policy.

  • Responsible for taking all appropriate and reasonable measures to maintain the buildings and grounds in as safe and secure a manner as possible.
  • Responsible for the implementation and reporting of all maintenance policies, plans, and procedures, including, but not limited to, work order systems, purchase order systems, preventive maintenance system, inventory control, and turnover process.
  • D. D. Marketing

  • Responsible for maintaining budgeted occupancy goals.
  • Responsible for the effective coordination of rental advertising and print material as needed.
  • Responsible for the implementation of a site specific Residents First and Kids First Programs.
  • Maintains the waiting list in accordance with local military housing office requirements.
  • E. Personnel

    Participates in the hiring, promotion, termination and transfer of site personnel, including the timely submission of all required paperwork.

  • Responsible for establishing and maintaining personnel records for all site personnel according to company policy.
  • Responsible for training site personnel in all aspects of their particular functions.
  • Resolves personnel problems and keeps senior management informed as appropriate.
  • Recommends salary adjustments and promotion of personnel.
  • Responsible for compliance with Affirmative Fair Housing regulations and Equal Opportunity/Affirmative Action policies, including federal, state, and local governing agency requirements.
  • Ensures that advertising for personnel satisfies E.E.O. requirements.
  • Responsible for filing required reports regarding workers' compensation claims in accordance with company policies.
  • Responsible for utilizing the company's Personal Development Program, as described by company policy, to develop, assist, train, and motivate site personnel.
  • Works with the Vice President of Human Resources and his/her office to obtain assistance, and to resolve payroll and personnel issues.
  • F. Social Services

  • Establishes and maintains active resident relations programs by promoting good will, in person and in writing, in accordance with company standards and policies, with all residents.
  • Works closely with resident groups in establishing ongoing programs to fulfill the needs of the resident population.
  • Conducts periodic focus group meetings with the residents to answer questions, understand their concerns, and communicate company or site information.
  • Continually works to maintain a quiet, peaceful environment for all residents.
  • G. Other

    Performs special assignments as needed or as requested by the Senior Vice President, Vice President, or Actus Asset Manager.

  • Executes such other responsibilities as determined by the Senior Vice President Vice President, or Actus Asset Manager.
  • Qualifications/Requirements:

  • Minimum 5 years property management experience with excellent written, and verbal customer service skills.
  • Typing, data entry, and computer skills required. Working knowledge of MS Office (Word, Excel, Power Point, Outlook) and Yardi at an intermediate to advanced level a must. Typing 45 WPM.
  • Minimum high school diploma or equivalent required; some college preferred.
  • Excellent organization and administrative skills.
  • Ability to meet deadlines and interact in a positive working relationship with personnel on all levels.
  • A valid driver’s license and vehicle required.
  • Flexible availability to meet project needs.
  • Acceptable background and drug screen results.
  • Some travel required.
  • Anticipated Work Schedule:

    Monday-Friday 8am-5pm, weekends and evenings as needed.

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