Vanguard Healthcare Services is seeking a Director of Purchasing for its corporate offices. This position oversees and directs the centralized purchasing department. Manages and acts as the system administrator for the materials management information system including oversight of system interfaces, user support, training and system maintenance.
JOB DUTIES & RESPONSIBILITIES: Approval administrator for all purchase orders company-wide. Administrator for Electronic Data Interchange (EDI) Maintains product formulary in conjunction with clinical operations team. Maintains and fosters relationships with both clinical and operations team to ensure that the required products are available for their teams. Manage day-to-day operations of the corporate purchasing function to ensure the efficient flow of products and service to the Vanguard facilities. Establish procurement policies and procedures to be followed by all Vanguard facilities. Approve selection of major vendors. Possess the ability to effectively develop RFP documents and coordinate RFP process. Ability to accurately assess a vendor’s capabilities and performance. Negotiate terms of major contracts and purchase orders. Recommend major purchases of materials on the basis of anticipated changes in price or on unusual availability situations. Balance cash flow considerations against possible price savings. Ensure that purchasing documents are completed properly and the terms and conditions of purchases are appropriate. Maintain accurate recordkeeping, including price and vendor relationship histories. Establish effective inventory controls – balancing cash flow considerations for low inventories while avoiding shortages of necessary materials and supplies. Oversee daily activities of purchase order composition, order expediting, pricing, order placement, accruals and invoice resolution; bidding, negotiating and performing spreadsheet analysis of products or product groups; interviewing sales representatives to maintain awareness of product changes, vendors and cost savings opportunities; analyzing market conditions and statistical data; and, selecting service providers and issuing contractual agreements.
Characteristics: Must display professionalism both in appearance and attitude. Strong leadership and supervisory skills. Ability to work well with others in a team environment. Trustworthy, honest, sincere. Strong work ethic - does what it takes to get the job done. Confident. Exceptional organizational skills. Detail oriented. Initiative, self-starter, works independently. High energy. Interested in making a long term commitment. Ability to handle multiple tasks and perform well under the pressure of deadlines.
- Knowledge of medical products utilized in a nursing home setting.
- Experience managing purchasing function for multi-site healthcare organization required.
- Working knowledge of automated materials management information systems. Experience leading a system conversion required.
- Excellent influencing and negotiation skills.
- Excellent interpersonal and communication skills.
- Strong organizational, analytical and multi-tasking skills.
- Strong customer service focus with excellent time management skills. Education & Experienc e
- Bachelor’s Degree in Business or related field along with five years’ experience in the purchasing field.
- CPSM or CPPM certification preferred.
Physical and Sensory Requirements
(With or without the aid of mechanical devices) Must be able to move intermittently throughout the workday Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met Must be able to speak and write the English language in an understandable manner Must function independently, and have flexibility, personal integrity, and the ability to work effectively with others Must be able to push, pull, move, and/or lift a minimum of 5 pounds to a minimum height of 3 feet and be able to push, pull, move, and/or carry such weight a minimum of 3 feet Sitting: 5-6 hours per 8-hour work shift. Alternates frequently to standing or walking Standing: less than 1 hour per 8-hour work shift. Alternates frequently to sitting walking Walking: less than 1 hour per 8-hour work shift. Alternates frequently to standing and sitting Lifting: 1-10 lbs. Frequently 11-20 lbs. Rarely 21-35 lbs. Rarely 36-50 lbs. Rarely >50 lbs. Rarely Carrying: 1-10 lbs. Frequently 11-20 lbs. Rarely 21-35 lbs. Rarely Driving: Rarely Pushing: Rarely Bending: Occasionally Squatting: Rarely Kneeling: Rarely Crawling: Rarely Climbing: Rarely Reaching: Occasionally Grasping: Occasionally Fine Manipulation: Frequently
(Frequency: Never=0%; Rarely=1-10%; Occasionally=11=33%; Frequently = 34-66%; Continuously = 67%+ Equal Employment Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, age, sex, religion, national origin, disability, marital status, or any other characteristic protected by law.