Director of Special Events and Programs
Columbia University - New York, NY

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Department

4560- CCO Student Affairs

Location

Morningside

Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week

Job Family

Student Affairs

Salary Grade

13

Salary Range

Commensurate with experience

Advertised Summary Job Description

Reporting directly to the Senior Associate Dean of Student Affairs, the Director of Special Events and Programs provides leadership, professional expertise, and direction in the planning and execution of large- and small-scale events and programs on behalf of the Dean of Student Affairs. Oversees events and programs designed specifically for students, families, alumni, senior administrators, staff, and faculty of Columbia College (CC) and The Fu Foundation School of Engineering and Applied Science (SEAS). Supervises a team responsible for planning and implementing events and programs ranging in size from 10 to 6,000 attendees, which include but are not limited to graduation ceremonies, family events, advisory boards, student/alumni events, awards dinners, dean's receptions, and advising programs. Provides program and event support, expertise, and guidance to the division of Student Affairs. Serves on a team that supports the Dean and the division of Student Affairs in the areas of communications, parent and family programs, student and alumni programs, and special projects. A. Design and maintain a system for detailed project management documentation (project plans, budgets, post-event analyses, timelines, etc.). Ensure timely implementation of event logistics. In collaboration with communications staff, develop promotional event materials such as brochures, web pages, correspondence and direct mailings to increase the office's visibility and improve program attendance/participation. Manage production elements of events. For large-scale productions, serve as on-site production/stage manager, direct staff, and manage vendors. B. Develop and implement detailed strategic plans for the department that align with the goals of CC, SEAS, and the division of Student Affairs. Serve as strategic planner responsible for proposing updates and modifications to event portfolio and programs by conducting ongoing evaluation of current offerings and assessing constituent needs. Oversee the creation of new events in collaboration with senior leadership, faculty, and other University offices. Conduct research into peer institutions' offerings to enhance relevancy and creativity of programs and events. C. Manage team responsible for conceptualizing, planning, and administering top-notch events on behalf of the Dean of Student Affairs. Allocate resources and delegate responsibility across team members. Evaluate and refine department systems, procedures, and record-keeping. Identify opportunities for process improvement and lead efforts to increase operational efficiencies and overall team performance. D. Represent division of Student Affairs on event-related matters. Disseminate timely and relevant information via event briefs, meetings, memorandums, digital communications, and other means. Gather and organize details pertaining to divisional events, maintain accurate records, and serve as point person for divisional event-related questions from executive and administrative offices. Working with communications staff, coordinate outreach and briefing information regarding divisional activities for distribution to external offices, liaise with keynote speakers and distinguished guests, and evaluate event-related communications strategy. E. Support the division of Student Affairs in all matters pertaining to event planning. Advise units and individual staff members regarding event policies and procedures, preferred vendor relationships, and general recommendations. Oversee collaborative event planning team. Oversee creation of database of resources and vendors for reference. Develop and maintain a divisional event calendar. Participate on committees and support related divisional projects, as assigned. F. Perform other related duties as assigned.

Minimum Qualifications for Grade Applicant MUST meet these minimum qualifications to be considered an applicant

Bachelors degree required. Minimum 4 to 6 years related experience, which should include management of staff. A cover letter and resume must be submitted with an application to be considered for this position.

Additional Position-Specific Minimum Qualifications Applicant MUST meet these minimum qualifications to be considered an applicant

Experience in higher education or non-profit events management required. Proven ability to manage all elements of complex events from start to finish necessary. Demonstrated project management skills required. Excellent interpersonal, verbal, and written communication skills necessary. Must possess ability to manage multiple tasks in a high stress environment and work independently. Must have flexible schedule and ability/willingness to work nights and weekends.

Preferred Qualifications

Experience planning events for relevant audiences (students, senior level administrators, families, faculty, and staff) preferred. Large-scale event production or stage management experience highly preferred.

Special Instructions

Special Indications This position works with:
HIPAA Compliance training required

No Response

Participation in Medical Surveillance required

No Response

What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date

04-02-2013

Requisition Close Date

Open Until Filled

Quick Link

jobs.columbia.edu/applicants/Central?quickFind=135374

EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.

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