The Director of Special Events conceives, plans, manages, implements and analyzes a complex annual calendar of events to market the University’s fundraising goals as agreed upon by the Chancellor; Vice Chancellor, University Development and Alumni Relations (UDAR); and the UCSF Foundation. The Director and his/her staff provide turn-key event planning services for central office, school and clinical program development officers. Additionally, the Director manages select major campus events. The Director serves as one of the primary campus and UDAR resources for general event planning issues and approvals, protocol, administrative polices and federal regulations related to events.
The position reports to the Senior Director of Development Programs. Due to the high-profile nature of this position, implied reporting lines exist to the Chancellor, Vice Chancellor, and Associate Vice Chancellor, UDAR
• Bachelor’s degree.
• Outstanding interpersonal and communications skills.
• Demonstrated organizational ability that allows the incumbent to work on multiple events with competing dates and to establish goals and workload priorities.
• Ability to conceive, plan, manage, implement and analyze a wide variety of events for a wide variety of constituencies requires extensive event planning experience, ideally in both private industry and academic non-profit settings.
• An understanding of IRS, FTB, HIPAA and other government regulations related to special events (see above) is critical, as is thorough knowledge of campus administrative policies and traditions.
• Proven track record and high degree of creativity and excellence in event planning.
• A highly developed understanding of major gift fundraising and donor relations strategies—and the role of special events in those strategies.
• Superb creative and communications skills are required to translate institutional goals into unique event programs that appeal to targeted audiences.
• In-depth knowledge of protocol and protocol resources to ensure appropriate handling of diplomats and other VIPs.
• Ability to work effectively in a team environment and with diverse constituencies.
• Ability to work effectively and persuasively with clients who represent the highest levels of organizational leadership, including major donors, volunteers, and alumni; chancellors and vice chancellors; and deans and faculty members.
• Ability to manage the complex challenges inherent in the relationship between volunteers and organizations.
• Excellent leadership, managerial, supervisory, fiscal planning and interpersonal skills to keep programs on track and clients, staff, volunteers and donors and prospects feeling motivated and well served.
• Possess the ability to address complex issues utilizing a clear and thoughtful manner, and to come to resolution quickly without jeopardizing the event or relationships with people involved
Physical Demands: requires sitting; standing; walking; squatting; bending; waist twisting; kneeling; climbing stairs; climbing ladders; reaching up to shoulder height; reaching above shoulder level; carrying/lifting 30 pounds; pushing/pulling 60 pounds; gripping/grasping, fine/gross finger manipulation; repetitive movements of upper and lower extremities; may be exposed to loud noises; dust, fumes or gases; latex, use protective equipment; differentiate color.
Note: Fingerprinting and background check required.
• Ten years of direct experience in university or health sciences industry events programs.
• Knowledge of fundraising processes and the application of event direction and management skills to a development program.
University of California San Francisco - 23 months ago