Distribution Assistant
GloryBee Foods - Eugene, OR

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DESCRIPTION

Distribution Assistant - Assist the Distribution Supervisor in the administrative tasks needed to support the management of the department in a functional capacity. Common tasks include calling drivers, working with 3rd party carriers, coordinating deliveries with Distribution Sales, and close contact with the Warehouse Department. Invoice orders in support of route customers. Maintain accurate documentation of processes and procedures.

DUTIES

Distribution Assistant:
  • Assist the Distribution Supervisor in day to day operations.
  • Maintain a high level of confidentiality with respect to knowledge of all personnel concerns
  • Act as the primary backup to the Distribution Supervisor when needed.
  • Input and manage Driver Logs
  • Make appointments w/ LTL Carriers and ship freight
  • Fill out LTL paperwork, obtain quotes, generate BOL's
  • Track LTL orders for Sales and the Distribution Supervisor
  • Communicate delivery & customer issues and schedule changes with Sales & Drivers
  • Review, update routes to maximize efficiency
  • Approve freight and hotel bills for payments
  • Match up drivers receipts on credit card bills and approve for payment.
  • Record driver's receipts on receipt log.
  • Communicate all route changes to the Warehouse Supervisor
  • Invoice all route orders and LTL shipments; includes staying late when needed
  • Update Distribution Daily Report daily for Management.
  • Other X3 tasks Validate orders on occasion
1.Add freight to orders
2.Add route information to customers
3.Reprint invoices for customers or Sales
4.Print packing slips
5.Look up customer address to complete LTLs
6.Add the manifest to all route orders invoiced
7.Print the manifest
8.Print out Order Acknowledgements to go with the electronic LTL
  • Train others as backups as required
  • Communicate with the Lead Picker on any problems with pick tickets
  • Maintain Manifest sheet Monthly
  • Maintain driver missed ADP spreadsheet.
  • Outside driver and approved vendor check in at distribution window
  • Print and maintain all returned goods paperwork (RA's)
  • Print and assign PO's to routes.
  • Maintain drum return paperwork and approve any credits.
  • Assist Distribution Supervisor with annual driver reviews.
  • Maintain daily route fill percentages and share report monthly.
  • Maintain monthly LTL freight cost spreadsheet and share monthly
  • Maintain driver mileage report and share monthly.
General
  • Be a team player
  • Prioritize and work independently
  • Run company errands as necessary
  • Make suggestions for improvements
  • Complete miscellaneous tasks as assigned
  • Occasionally lifting up to 25 lbs.
  • Help resolve emergent issues that arise in the Distribution Department
Safety Requirements
  • Adhere to GloryBee's safety standards and culture of safety.
  • Attend monthly safety trainings.
  • Must adhere to all Forklift/Pedestrian Communication standards.
  • Work in a safe and responsible manner.
  • Report all accidents and incidents to the department supervisor.
  • Attend all scheduled safety related events.
  • Practice hazard communication and awareness.
  • Report all hazards to department lead or supervisor.
Working Conditions
Warehouse setting

QUALIFICATIONS

  • High School Diploma, 1 year general shipping, transportation, and/or data entry experience. Solid skills in Word and Excel. Good organizational and people skills, strong attention to detail and ability to multitask. Able to conduct business with a high degree of professionalism. Distribution Assistant:
  • Assist the Distribution Supervisor in day to day operations.
  • Maintain a high level of confidentiality with respect to knowledge of all personnel concerns
  • Act as the primary backup to the Distribution Supervisor when needed.
  • Input and manage Driver Logs
  • Make appointments w/ LTL Carriers and ship freight
  • Fill out LTL paperwork, obtain quotes, generate BOL's
  • Track LTL orders for Sales and the Distribution Supervisor
  • Communicate delivery & customer issues and schedule changes with Sales & Drivers
  • Review, update routes to maximize efficiency
  • Approve freight and hotel bills for payments
  • Match up drivers receipts on credit card bills and approve for payment.
  • Record driver's receipts on receipt log.
  • Communicate all route changes to the Warehouse Supervisor
  • Invoice all route orders and LTL shipments; includes staying late when needed
  • Update Distribution Daily Report daily for Management.
  • Other X3 tasks Validate orders on occasion
1.Add freight to orders
2.Add route information to customers
3.Reprint invoices for customers or Sales
4.Print packing slips
5.Look up customer address to complete LTLs
6.Add the manifest to all route orders invoiced
7.Print the manifest
8.Print out Order Acknowledgements to go with the electronic LTL
  • Train others as backups as required
  • Communicate with the Lead Picker on any problems with pick tickets
  • Maintain Manifest sheet Monthly
  • Maintain driver missed ADP spreadsheet.
  • Outside driver and approved vendor check in at distribution window
  • Print and maintain all returned goods paperwork (RA's)
  • Print and assign PO's to routes.
  • Maintain drum return paperwork and approve any credits.
  • Assist Distribution Supervisor with annual driver reviews.
  • Maintain daily route fill percentages and share report monthly.
  • Maintain monthly LTL freight cost spreadsheet and share monthly
  • Maintain driver mileage report and share monthly.
General
  • Be a team player
  • Prioritize and work independently
  • Run company errands as necessary
  • Make suggestions for improvements
  • Complete miscellaneous tasks as assigned
  • Occasionally lifting up to 25 lbs.
  • Help resolve emergent issues that arise in the Distribution Department
Safety Requirements
  • Adhere to GloryBee's safety standards and culture of safety.
  • Attend monthly safety trainings.
  • Must adhere to all Forklift/Pedestrian Communication standards.
  • Work in a safe and responsible manner.
  • Report all accidents and incidents to the department supervisor.
  • Attend all scheduled safety related events.
  • Practice hazard communication and awareness.
  • Report all hazards to department lead or supervisor.
Working Conditions
Warehouse setting

GloryBee Foods - 22 months ago - save job
About this company
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