District Registrar
Round Lake Area Schools District 116 - Round Lake, IL

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JOB SUMMARY:
This position is accountable for District-wide registration of students; maintaining accurate student
records; preparing comprehensive reports for District use; and performing a full range of secretarial support
functions requiring an understanding of School Board policies and District procedures.

EDUCATION AND EXPERIENCE:
High School diploma (required)
Associates Degree or Higher (preferred)
Three
(3) years experience above the routine clerk level in office support or
secretarial work.

College
training in the secretarial sciences may be substituted for the Experience on the basis of fifteen (15) semester hours equaling one-half (1/2)
year of experience to a maximum of two (2) years.

KNOWLEDGE, SKILLS AND ABILITIES:
1. Considerable
knowledge of State and local requirements as relates to the student
registration function;
2. Considerable
knowledge of office systems and procedures;
3. Considerable
knowledge of proper grammar, punctuation and spelling;
4. Knowledge
of business communications;
5. Knowledge
of unit policies and procedures;
6. Knowledge
of curriculum and graduation requirements;
7. Knowledge
of applicable sections of State Education Code and other applicable laws;
8. Knowledge
of basic statistical and record-keeping techniques;
9. Some
knowledge of business math;
10. Interpersonal
skills;
11. Ability
to schedule and prioritize office workflow;
12. Ability
to operate office equipment which includes personal computers other electronic
equipment;
13. Ability
to operate office suite software;
14. Ability
to take notes (shorthand, speedwriting or other method acceptable to the
supervisor);
15. Ability
to prepare responsible and comprehensive work in maintaining accurate student
records and registering and dropping students according to established
procedures;
16. Ability
to interpret, apply and explain provisions of federal, State and District
regulations related to admissions and records;
17. Ability
to maintain records and prepare reports;
18. Ability
to work with individuals from diverse backgrounds.
19. Bilingual (Spanish/English preferred)
20. Knowledge of Student Management Systems (Skyward preferred)

ESSENTIAL FUNCTIONS:
The following identifies the primary and essential functions
of the position and is not intended to be an exhaustive listing of all duties.

1. TYPING:
Using a or personal computer or other electronic equipment , formats and types
a full range of correspondence, reports, bills, drafts, etc. from rough draft,
transcription, dictated notes, etc. Proofreads for content; edits using
knowledge of grammar, punctuation and spelling.

2. FILING:
Designs office filing systems; organizes and maintains files (including
confidential files); maintains, updates and reviews reference materials and
manuals.

3. CORRESPONDENCE:
Composes complex letters and/or memoranda, etc. (e.g. explaining department
practices/policies) for own or supervisor's signature.
4. REPORT
WRITING: Compiles information from a variety of sources and prepares narrative
or statistical reports, exercising judgment in the selection of items to be included.

5. INTERPERSONAL:
Greets and directs visitors; answers phones and screens incoming calls;
provides advice to callers regarding policy and procedures (e.g. citing a
regulation to solve a specific problem); coordinates with others both within
and outside of the organization on a variety of non-routine matters.

6. PROCESSING:
Screens letters, memos, reports and other materials to determine action
required; may make recommendations to the supervisor.
7. PERSONAL
SECRETARY: Arranges and coordinates meetings (including space and equipment);
researches, assembles and coordinates meeting materials (e.g. charts, graphs,
reports); writes minutes of meetings, lectures, conferences, etc. from rough
draft; takes notes using shorthand, speedwriting or machine transcription;
prepares expense accounts; makes travel arrangements.
8. OFFICE
MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies
when necessary; completes, processes and maintains paperwork for purchasing
(e.g. orders, requisitions, invoices, etc.); maintains time and attendance
records; assists in preparing and monitoring the office budget (e.g. compiles
figures, reviews statistical reports, verifies expense items); designs and
initiates new forms and procedures to facilitate workflow; performs related
duties as required.

9. REGISTRATION:
Accesses student information and/or delivers services in conformance with
established guidelines (e.g. transfer, storage, research of student records,
and submitting transcripts, etc.) for the purpose of organizing and managing
data to provide information as needed or requested; assists other District
staff with establishing and maintaining a District enrollment and registration
process (e.g. enrolling students, recording documentation, maintaining wait lists,
assisting parents, screening support (e.g. TAG, ELL, and SPED)), and data entry
to Student Management System (Skyward) for the purpose of ensuring accuracy of
records and consistent customer service; assists with on-line school request
process and on-line enrollment process for the purpose of providing support to
other District departments as needed; collaborates with other District
departments (including Information Technology, Teaching & Learning,
Transportation) on maintaining, updating, and communicating school enrollment
figures (e.g. enrollment numbers, number of sections, counts of students) for
the purpose of ensuring records are accurate and providing information to
others; collaborates with others regarding student records needed for the purpose
of ensuring required documents are provided as requested; communicates with
parents and students concerning District vision, goals, and educational
programs for the purpose of promoting the District to new families and helping
guide them to educational programs that will effectively serve their needs;
maintains a variety of manual, microfilmed, and digitized files, documents, and
records (e.g. transcripts, performance reports, student assessment profiles,
immunizations, student information, etc.) for the purpose of documenting and/or
providing reliable information relative to student records, records policies,
and administrative regulations; manages all District inactive student files
(Cumulative Folders) (e.g. receives, disseminates, creates) for the purpose of
providing enrollment and/or release information to schools as requested;
oversees the microfilming/digitizing, public notice of destruction, and
destruction of student records for the purpose of ensuring that proper and
legal guidelines are followed; performs a variety of technical and clerical
duties involved in preparing student files for microfilming/digitizing for the
purpose of creating permanent student records for efficient accessibility and
storage; researches, compiles, monitors, and trains others on data/information
storage and use (e.g. student transcripts and records, etc.) for the purpose of
ensuring compliance with federal, state, and District reports; responds to
inquiries from a wide variety of internal and external parties (e.g. District
staff and other school districts, students, state and federal agencies, and the
general public) for the purpose of providing information, documentation,
materials, and/or direction; attends in-service trainings, staff meetings,
workshops, etc. as assigned for the purpose of conveying and/or gathering
information required to perform job functions; performs other related duties as
assigned.

TERMS OF EMPLOYMENT:
12-Month Position
7:45 - 4:15, 8 hours paid, 30 minute unpaid lunch

SALARY RANGE: $18.61 - $25.88/hour

Apply:
Apply online at http://www.generalasp.com/rlas/onlineapp

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