Document Management Analyst
Labat - Texas

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Company Overview
        USIS | LABAT , an Altegrity company, is a leading federal security solution provider that supports National Security initiatives around the globe for over 15 years with more than 6,600 employees working in all 50 states and overseas. We offer state-of-the-art solutions in Construction Surveillance, Intel Analysis, P hysical/Personnel/Facility Security, Investigative Analytics, Security Analytics, Counter-Surveillance, Personal Security, Infrastructure Protection, Litigation Support, Records Management, Cyber/Forensics, Training & Law Enforcement, and Immigration Investigation. Position Description: We have an exciting opportunity for a Document Management Analyst in Alpine, TX Responsibilities: Provides a variety of direct legal and secretarial support services to serviced AUSA staff. Typical assignments include: - Examines, prepares and processes a variety of technical legal documents which are characteristically voluminous and complex in format. Reviews incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and other legal actions. Obtains needed information from files, law enforcement agencies, or other sources, and submits completed legal documents to the appropriate AUSA or, in limited cases, directly to the court. In preparation of documents, considers the nature and the status of the case involved. With limited instructions from the AUSA, prepares such legal actions as indictments, criminal complaints, search warrants, judgments, applications, notices, affidavits, summonses, grand jury subpoenas, rules to show cause, proofs of claim, and satisfaction of judgment. Completes variable aspects of recurring legal documents in conformance with the rules governing their style and format. - Provides assistance to attorneys in trial preparation by performing duties such as independently compiling trial notebooks, assembling jury instructions, and compiling witness and exhibit lists. Coordinates with the victim/witness specialist to ensure adherence to current Departmental guidelines relating to victims’ rights and services responsibilities. Notifies appropriate individuals of victim/witness issues. - Using original and online legal resources, verifies citations and statutory references contained in legal documents. Ensures citations are complete and consistent with source material. - Develops tables of contents and indices to briefs in accordance with established format. Lists cited cases, opinions and miscellaneous references in briefs. - Composes original letters that do not require legal interpretations, but do require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants. 2. Provides a variety of direct clerical and administrative support assistance services to serviced AUSA staff. Typical assignments include: - Receives visitors and telephone callers. Furnishes requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determines which matters should be referred to the AUSA and the urgency of the matter. - Establishes and maintains a variety of files. Searches legal reference files for information needed by AUSAs in conducting interviews and preparing correspondence. Assembles exhibits, affidavits, and other legal documents from file material. Separates, screens, selects, assembles, and organizes files and records material for disposition or transfer to records depository in accordance with established procedures. - Performs docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information. - Obligates funds for litigation expenses and monitors for continued necessity. Reviews bills and invoices and submits to budget office for payment. Minimum Qualifications: One year of experience on major litigation support projects. Excellent writing skills and oral communication skills. Hands on familiarity with with office automation products and software such as Oracle, Concordance, Summation, Trial Director, etc. Ability to use, understand and maintain directories, personnel lists and other guides and references to provide a variety of information on the office and to refer questions to other offices. - Skill in meeting and dealing with people in a courteous and tactful manner. - Skill in operating a telephone answering machine. - Skill in operating a computer terminal, personal computer, electronic typewriter, or dedicated word processor using a standard typewriter style keyboard with additional function keys to produce a wide range of documents. A qualified typist is required. Undergraduate degree strongly preferred. Substantial experience may be substituted. *Employment contingent upon successful completion of background investigation. Pre-employment drug screening required. All resumes are held in confidence. No recruiters or agencies without a previously signed contract. No faxes please. Only candidates whose profiles closely match requirements will be contacted during this search. USIS, Inc. is an Equal Opportunity Employer.

        Labat - 17 months ago - save job - block
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