ETS Compliance Specialist
National Industries for the Blind - Alexandria, VA

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Job Description

: NIB Team: Operations

The Operations team at NIB plays a critical role in managing and coordination the functions necessary to assure the transition of new products from the development phase to the production/performance phase and to assure contract compliance on the production of commodities. Operations Support is a high-impact team working on a range of critical projects and issues from growth strategies to partner development and strategy work in emerging markets.

NIB Team Member Role: ETS Compliance Specialist

As an ETS Compliance Specialist, you will ensure that Essentially the Same (ETS) commercial products do not get sold to federal government consumers. The main tasks include: ensuring that federal bids do not contain products that are considered ETS to AbilityOne products and services on the mandatory Procurement List that would impact current contracts, converting potential ETS violations to AbilityOne awards, verification of shipment, and then following up and tracking results in order to ensure compliance. Manage the day to day operations of the ETS Coordinator to ensure the administrative functions of the ETS program and database support business needs and assist in other potential ETS-related activities as assigned

Job Requirements

: Specific Duties and Responsibilities: *
  • ETS identification through monitoring various bid boards for leakage of currently added Procurement List Products. Bid boards to be monitored include FBO.gov, Fedbid.com, GSA E-buy, and other Federal acquisition sites. Identify new monitoring avenues to ensure we stay abreast of the available sources of leakage increased market research and intelligence. *
  • Identify RFQs, solicitations, etc where ETS products are included. Coordinate with contracting officer, CFP, Associated Agency, and NIB staff to successfully convert the request to specify AbilityOne NSNs and or AbilityOne language included in the solicitation – resulting in sales capture. Utilize AbilityOne federal regulations and policies to educate and enforce AbilityOne mandatory source on Procurement List items. *
  • Identify RFPs for Acquisition Services support that include post award, contract closeout services for Department of Defense contracting organizations. Post award contract closeout services are on the mandatory Procurement List for all DoD, with support provided by NIB. Coordinate with the contracting officer and NIB staff to ensure the contract closeout service requirement is properly provided to NIB. Elevate when necessary to the Services Team and or CFP when support is not eminent. As other strategic service contracts are added to the Procurement List, coordinate with the services team to identify RFPs associated with those services requirements and coordinate with the contracting officer and NIB staff for appropriate action. *
  • Identify and convert service-supply contracts to include AbilityOne federal regulation language to ensure awardees are providing AbilityOne supplies during fulfillment of these contracts. Ensure transition to Channel Management team members for verification of purchasing. *
  • Maintain a comprehensive ETS capture reporting process to track ETS on bids/solicitations and report to management and associated agencies results of ETS capture activities on a regular basis. *
  • Identify commonly solicited commodity products that fall outside the SKILCRAFT portfolio as potential new product opportunities, and to protect those that are in the process of being added to the PL from long term commercial awards. *
  • Advocate for the program by providing product information, sales information, and assisting federal agencies in identify actions to ensure they are compliant on bids prior to publication. *
  • After award, verify the shipment of the AbilityOne product when the winner of the solicitation is an authorized distributor to ensure the shipment of the AbilityOne product. Track all verifications to validate success. Coordinate with US AbilityOne Commission to apply appropriate compliance actions to offending dealers. *
  • Educate contracting officers, nonprofit agencies and distributors on AbilityOne compliance thru webinars, one on one trainings and general discussions. Identify key strategic agencies and personnel to target training opportunities. *
  • Educate NIB nonprofit agencies on ETS designation procedures and ETS compliance thru webinars, one on one trainings and general discussions. *
  • Verify claims of ETS against the ETS database, screen shots from federal web sites, and other documents to assess whether a potential infraction is really an infraction. *
  • Manage the position of ETS Coordinator, which is the position responsible for maintaining the ETS database, adding new commercial items to this database, verifying all questionable ETS claims, and issuing quarterly files to distributors. *
  • Other ETS-related activities as assigned by management.

Minimum qualifications: *
  • Bachelor’s degree or other related field from an accredited university or college or equivalent experience *
  • At least Three (3) to five (5) years of experience in federal government acquisitions. *
  • Knowledge of Federal Procurement and F.A.R rules and regulations *
  • Product knowledge of AbilityOne items *
  • Knowledge of Federal Agency structure *
  • Intermediate experience or higher with Word and Excel *
  • Knowledge of all federal bid/solicitation processes and websites, including how to read and understand solicitations in depth. *
  • Strong project management skills *
  • Proficient in creating and manipulating data bases, charts and reports *
  • Strong negotiation skills *
  • Highly organized and outstanding follow-up skills

Travel: *
  • The position may require 20% travel or less.
This job description does not imply that these are the only duties to be performed. The incumbent in this position will perform such other tasks as may be required for the effective operation of the Division/Department upon request by his/her supervisor.

Incorporated as a 501C3 not-for-profit organization, National Industries for the Blind (NIB) enhances the opportunities for economic and personal independence of persons who are blind, primarily through creating, sustaining and improving employment. NIB operates under the Javits-Wagner-O'Day (JWOD) Act, a mandatory federal purchasing program, enabling people who are blind to work and provide products and services to federal and commercial customers.

By harnessing the demand and purchasing power of the federal government, NIB and its associated agencies supply federal markets with a selection of more than 3,000 quality products and services under the trade name SKILCRAFT®— manufactured and provided by people who are blind at more than 80 associated agencies, across the nation.

BENEFITS

NIB has an excellent benefit plan which includes major medical, dental, life, short and long term disability, pension, 403b, flexible work schedule for some positions, metro access, workout facility access and a generous vacation/sick plan.

If you are interested in working for an organization that is making a difference, please send your resume

NIB IS AN Equal Opportunity/Affirmative Action Employer. Those who are blind are encouraged to apply. For more information about NIB and what we do, please visit our website at www.nib.org.

EOE M/F/D/V

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