EXECUTIVE ASSISTANT 1
Methodist Health System
Department: MHS Corporate Services
* Associate's Degree
Job Purpose: Provides general office and legal support services including general reception and telephone responsibilities. Requires use of an intermediate to advanced level of office automation tools to include Microsoft Word, Excel, PowerPoint, and other software applications.
Work in corporate Methodist Health System offices, reporting to the legal department.
Supports the mission, vision, values and strategic goals of Methodist Health System.
Graduate of Business School for clerical skills preferred
Related Work Experience and Other Skills
Ability to type 60+ words per minute
Able to professionally and effectively communicate (orally and in writing).
Intermediate to advanced level of proficiency in computer skills using Microsoft Office.
Work Experience: 5 years or more of office experience
Assists with payroll system for assigned staff including input and review of all data, and processing of PTO requests.
Creates and maintain spreadsheets including updating routine monthly data elements. Generate accurate reports for management including utilization of graphs or merge of documents when requested.
Establishes and maintains filing system.
Independently creates PowerPoint slides, charts and graphs for presentations based on handwritten or typed notes.
Independently maintains and orders office supplies and forms within budget.
Management of multiple, complex calendars as assigned. Maintains and schedules appointments including coordination of conference rooms, catering needs, other staff members, community members, physicians, etc. Prepare and disseminate pre-meeting packets and agendas as needed.
Perform accurate and efficient data entry for selected databases.
Prepares, picks-up, screens, sorts, and distributes mail. Reviews mail for items which can be handled independently or by others in the organization.
Produces correspondence authored by others; proofreads documents. Routinely and independently authors and drafts correspondence as applicable. Signs routine correspondence on behalf of administrative staff. Types, assembles, and distributes memos, letters, forms, reports, and department related dictation.
Receives, screens, and prioritizes incoming telephone calls and visitors; immediately handles and response to calls as appropriate. Accurately records messages as needed. Provides service recovery as required.
Routinely authors, types, assembles, and distributes meeting minutes with little or no supervision. Maintains open issue log as requested.
Other duties as assigned.
Why does a career at Methodist Health System outshine the others? To start with, we truly value our employees and we show it by offering...