EXECUTIVE ASSISTANT
Broward College - Fort Lauderdale, FL

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Classification Title:
EXECUTIVE ASSISTANT

Job Title:
EXECUTIVE ASSISTANT

Position Number:
PTS-0790

Position Type:
Internal

Job Status:
Full-Time Regular

Designated Essential Personnel:
Yes

Designated Campus Security Authority (CSA)

No

Department:
161521 BUSINESS AFFAIRS CENTRAL

FLSA:
Non-Exempt

Hours Per Week:
40

Pay Grade:
414D

Band:
D

Job Family:
Administrative Support

Faculty Rank:
Salary:
$32,600 - $37,500

Union Representation:
No Representation

FTE:
Fulltime

Work Schedule:
8:00AM to 4:30PM

Work Location:
Central Campus Downtown Center Tigertail

Posting Date:
05-09-2013

Closing Date:
05-15-2013

Position Objective:
Under limited supervision, the purpose of the job is to perform the space management function for the Campus and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control; equipment, facilities, and inventory management; specialized record keeping; and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings and program functions as appropriate. May coordinate specified administrative activities and reporting across multiple organizational units within a department. Performs related work as directed.

Minimum Education:
Associate's Degree in Office Support Management or a related field required.

Minimum Experience/Training:
Five years of responsible experience in advanced administrative support functions; strong English composition skills. An equivalent combination of experience and education may be considered.

Minimum Certification/Licenses:
Preferred Qualifications:
Knowledge, Skills and Abilities:
Ability to multi-task and oversee multiple initiatives and projects for the department/unit Advanced computer software skills required. Easily navigates the Internet; performs searches Requires general understanding of own work and how it impacts operations outside own work unit. Ability to recognize needs of unit and how it impacts other areas at College and understand own role relative to all areas. Excellent interpersonal and communication skills in order to represent the work area and the larger Broward community. Composition, such as acknowledgment letters, meeting minutes, ad copy, brochure copy, et al.

Required Document(s):
Resume/Curriculum Vitae

Additional Information to Applicants:
Special Instructions to Applicants: For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and can be faxed to 954-201-7612. On the fax transmittal, please state clearly the position name(s) and position number(s) the transcript is to be attached to. Foreign Transcripts: Transcripts issued outside of the United States require an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All document(s) must be received on or before the closing date of the job announcement. Employment is contingent upon successful completion of the required background screening process.

Move, Transport, Position Put, Install, or Remove

Physical Requirements: (Applicable to ADM and PTS positions ONLY)

Up to 10 pounds:
Not Required

Up to 25 pounds:
Not Required

Up to 50 pounds:
Not Required

Up to 100 pounds:
Not Required

Up to 200 pounds:
Not Required

200 pounds or more:
Not Required

Stationary Position:
Regularly

Move, Transverse:
Occasionally

Communicate:
Regularly

Drive or operator motor vehicle:
Not Required

Ascend or Descend:
Not Required

Position self (to), move:
Not Required

Stoop, kneel, crouch, or crawl:
Not Required

Detect objects at varying ranges :
Not Required

Exposure to work environment:
Not Required

Disclaimer:
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.

If yes, internal or external?

Broward College Employees Only

Quicklink for Posting:
jobs.broward.edu/applicants/Central?quickFind=52865