EXECUTIVE ASSISTANT
University of Washington - Seattle, WA

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The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

UW Information Technology (UW-IT) has an outstanding opportunity for an Executive Assistant.

Responsibilities:
UW Information Technology is seeking an experienced administrative assistant to provide support for the Chief Financial Officer, Associate Vice President for Technology Strategy, and the Directors of Communications and Customer Service & Support. This position will also support a new institutional information technology governance process at the University. UW-IT is the central information technology (IT) organization for the UW, responsible for strategic planning, oversight and direction of IT infrastructure, resource and services. This position provides direct administrative and office support, is responsible for coordination and logistical support for all aspects of the IT governance processes, and supports UW-IT’s internal and external communications efforts. The position develops, manages and maintains several short- and long-term projects. In addition, the position provides divisional support for procurement; meeting and event organization and facilitation; budget development; project support and coordination; team development; and communications; as well as serving as a resource to unit staff for department and university-wide business practices and policies.

This position is independently responsible for structuring and completing projects and assignments, necessary procurement of resources, and budget adherence, within established guidelines.

This position interacts with faculty and staff at all levels of the University and UW-IT, including UW executives (vice presidents, vice provosts, deans, faculty, administrators, etc.) and administrative staff. The number of reporting relationships and/or responsibilities may change as need and the demands of the position matures.

This position is responsible for developing and maintaining working relationships with key business partners, team members and subject matter experts across the University, and external officials to ensure that communications are accurate, timely, and effective, and that project, team, and unit goals and objectives are met. In addition, the incumbent will need the ability to develop relationships and negotiate complex scheduling involving UW executive administrators centrally and among the UW’s major campuses, schools, and colleges as well as to negotiate the day-to-day complexities of supporting independent but related projects.

The successful candidate must be proactive, self-directed, and able to exercise critical thinking and judgment skills. High levels of confidentiality, diplomacy, and discretion are essential. This position must be able to track and prioritize tasks from multiple projects to meet deadlines, have a high-level of attention to detail, and a proven ability to work with divergent management styles.

Requirements:
Bachelor's Degree Business Administration or Related Field.

Four years’ experience in executive-level support and administration.

Previous experience in department-level support, and supporting multiple individuals.

Superior verbal, written, editing, and interpersonal communication skills.

Demonstrated ability to work collaboratively, with exceptional professionalism and confidentiality.

Advanced skills with Microsoft Word, Excel, Outlook, PowerPoint, and Visio, and an overall computer literacy.

Excellent organizational and problem-solving skills, flexibility, strong detail orientation, and sound judgment.

Ability to manage multiple work assignments that range in duration and sensitivity, while prioritizing competing demands and changing deadlines.

Experience working in a technical environment and engaging and facilitating communication between both technical and non-technical stakeholders.

Experience managing, coordinating, or facilitating projects.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired:
Familiarity with, or ability to quickly learn, University of Washington policies, procedures, and systems.

Previous experience with meeting and conference organization and planning.

Previous experience with SharePoint, Wiki, and MS Project.

Condition of Employment:
A satisfactory outcome from a criminal background verification may be required prior to hire.

  • This position may require work outside of normal working hours, as necessitated by projects or events.
Application Process:
Part of the application process for this position includes completing an on-line cover letter assessment and the Employment Eligibility Assessment to obtain additional information that will be used in the evaluation process. The assessment(s) will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu .

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