With minimal supervision, performs moderately complex secretarial and clerical duties for the Governor’s Office and other Pueblo offices.
Supervised by the Administrative Supervisor.
May lead the work of assigned personnel.
Major Duties and Responsibilities
Types correspondence, reports, and other material(s) from rough or advanced draft using a computer and/or typewriter.
Files and retrieves information from manual and/or computer automated files.
Answers telephone, transfers calls, and takes messages.
Interprets complaints and provides information with regard to Tribal services/events.
Researches and compiles information from files, minutes, regulations, and Tribal documents, and reports findings to supervisor and/or Governor.
Sorts and distributes mail; prepares outgoing mail.
Makes copies and assembles materials for distribution.
Monitors supply inventory.
Takes and transcribes minutes and prepares agenda for the Tribal Council and assigned boards, commissions, and organizations.
Coordinates and arranges meetings and confirms appointments and dates.
Performs additional duties and responsibilities as necessary or assigned.
Serves as back up for receptionist during lunch and absences.
Runs errands for staff; delivers documents to specific locations.
Knowledge, Skills and Abilities
Ability to type at least 60 wpm accurately.
Ability to use efficient oral and written communication skills and proper use of grammar.
Ability to prioritize day-to-day tasks.
Ability to handle multiple tasks under pressure.
Ability to record and transcribe minutes at meetings.
Ability to attend evening meetings on a regular basis.
Ability to operate a multi-line telephone system.
Ability to understand and carry out oral and written instructions.
Ability to deal effectively with the public.
Ability to work independently and efficiently.
Ability to exercise own initiative and good judgment in daily activities.
Ability to file; use a work processor, computer terminal and standard office machines.
Ability to work efficiently and accurately in an atmosphere of frequent interruptions.
Ability to exercise tact, courtesy, and initiative in handling routine problems.
Ability to process a large volume of routine to complex correspondence.
Knowledge of general office methods, procedures, and equipment to include office filing systems.
Knowledge of Tribal policies, procedures, and operations desirable.
Knowledge of Windows 2000, Microsoft Outlook, intermediate and advanced level skills in Microsoft Word, Excel, and PowerPoint.
Minimum Qualifications, Education and Experience
High School diploma or GED Certificate
Five (5) years general office experience;
Two (2) years of which must have been in a senior level clerical or secretarial position.
State of New Mexico Drivers License.
Must be able to successfully pass a Background Investigation.