EXECUTIVE SECRETARY
PeopleFirst Florida HR - Orange County, FL

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OCCUPATION PROFILE

***INTERNAL AGENCY PROMOTIONAL OPPORTUNITY ONLY***

**NOTE** ONLY CURRENT STATE OF FLORIDA DEPARTMENT OF CORRECTIONS (DC) EMPLOYEES WILL BE CONSIDERED FOR THIS REQUISITION.

THIS POSITION IS LOCATED AT THE NORTHERN REGION COMMUNITY CORRECTIONS DIRECTOR’S OFFICE

IN ORLANDO, FL

THE MINIMUM BI-WEEKLY SALARY IS $979.97

DC – NORTHERN FLORIDA REGION – COMMUNITY CORRECTIONS

POSITION NUMBER 70005871

NORTHERN REGION COMMUNITY CORRECTIONS DIRECTOR'S OFFICE

(ORANGE COUNTY) – ORLANDO, FL

Successful applicant must pass a background screening and fingerprinting.

Successful completion of a urine drug test will be a condition of employment.

MINIMUM QUALIFICATIONS
  • Current employee of the State of Florida Department of Corrections (DC).
  • Three years of secretarial or clerical work experience; or
  • Possession of a Certified Professional Secretary Certificate.
  • College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
  • Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
  • A high school diploma or its equivalent can substitute for one year of the required work experience.
Preference may be given to applicants who have the following:
  • Experience working with the public.
  • Knowledge of working office equipment (copier, fax, etc.).
  • Microsoft Office Experience with emphasis on Excel spreadsheets and PowerPoint presentations.
  • Good oral and written communication skills.
  • Ability to plan/work productively in a busy environment and meet required deadlines.
  • Ability to interpret policy; provide accurate and timely input when requested.
  • Ability to multi-task.
  • Experience in drafting correspondence, meeting minutes and reports.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority at (407) 521-2526. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Pursuant to Chapter 295, Florida Statutes, eligible veterans and spouses of veterans will receive preference in employment and are encouraged to apply. For applicants claiming Veterans' Preference, please attach supporting documentation that includes character of service (for example, DD form 214 Member Copy #4) when you apply for a vacancy. Applicants may also fax their supporting documentation to Region III Personnel Office - Orlando at (407) 521-3451. All documentation is due by the closing date of the job announcement.

OCCUPATION PROFILE

JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT

OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT

OCCUPATION: EXECUTIVE SECRETARIES AND ADMINISTRATIVE ASSISTANTS

43-6011

DESCRIPTION

This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff.

Some positions in this occupation may be responsible for coordinating work and supervising employees.

EXAMPLES OF WORK

Supervises employees by assigning work, reviewing progress and assessing performance.

Coordinates and directs office services, such as records and budget preparation, contact management and personnel, and related duties to aid executives.

Assists in the preparation of budgets, budget amendments and budget requests.

Prepares and maintains records and reports, such as recommendations for solutions of administrative problems, reports, financial reports, applications and administrative orders.

Files, maintains, arranges for storage, retrieves or reproduces documents, records, and reports.

Analyzes operating practices and procedures to create new or to revise existing methods.

Reviews, assigns, prepares and tracks correspondence assignments.

Reviews and prepares agenda materials.

Maintains various databases.

Coordinates legislative work.

Interprets administrative and operating policies and procedures.

Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions.

Plans meetings and/or conferences and travel.

Reads and responds to correspondence.

Represents executive at meetings and on telephone.

Assists with preparation of publications and other materials.

LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS

EFFECTIVE 7/01/02

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