Editorial Assistant
American Cancer Society - Atlanta, GA

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One hundred years ago, the American Cancer Society began the fight of a lifetime – the fight against cancer. After 100 years of saving lives and creating more birthdays, we’re leading the way in working tirelessly to transform cancer from deadly to treatable and from treatable to preventable. We want to finish the fight against Cancer. In fact, we’ve never been more ready to put the American Cancer Society out of business.

That’s why we’re embarking on our most ambitious undertaking yet. Each year, we help cancer patients everywhere get the help they need when they need it.

As the largest voluntary health organization, the American Cancer Society is passionately committed to saving lives from cancer. We are working to create a world with less cancer and more birthdays – a world where cancer never steals another year from anyone’s life. The ACS combines relentless passion with the wisdom of nearly a century of experience to make this vision a reality, and they get results. The ACS saves lives by helping people stay well, helping people get well, by finding cures, and fighting back. Thanks in part to this work; nearly 12 million cancer survivors and countless others who have avoided the disease will celebrate a birthday this year.

As the official sponsor of birthdays, we know how important each and every birthday is!

Coordinates the peer review process for CANCER and CANCER CYTOPATHOLOGY, two scholarly medical journals, using a web-based tracking and review system to ensure the thorough and timely review of approximately 3,000+ manuscripts per year. Interacts diplomatically (via phone and email) with the Editors-in-Chief, Section Editors, Associate Editors, authors, and reviewers (external) who represent various fields of academic medicine worldwide. Answers queries regarding journal and editorial policies, submission procedures and other questions related to publication. Responsible for prodding and communicating deadlines to Editor-in-Chief. Provides administrative support to the Journals Director, Managing Editor, and journals group as needed, including but not limited to processing invoices, setting up meetings (annual editorial meetings as well as regular staff meetings), processing incoming mail, filing and creating correspondence.

• Tracks manuscript submissions; checks quality and completeness of each submission; prepares manuscripts for Editors-in-Chief of CANCER and CANCER CYTOPATHOLOGY for initial review; assigns manuscripts to Section Editors; obtains reviewers for each manuscript; processes reviews and decision letters for each manuscript.
• Monitors workflow for assigned Section Editors on a daily basis including checking their online In Box, helping them select and contact reviewers, drafting and sending out decision letters, and notifying them of problems with the peer review of assigned manuscripts.
• Assigns all selected reviewers to manuscripts; double checks reviewer names to ensure no crossover with authors or a conflict with review might exist; adds new reviewers to the system and obtains updated contact info and expertise data.
• Utilizes CrossCheck to screen incoming submissions for instances of suspected plagiarism and duplicate publication.
• Quality checks manuscripts and obtains all the necessary figures/artwork, copyright forms, disclosure forms, and permission letters for publication. Determines the suitability of figures/artwork for print publication. Transmits final manuscript to publisher for print and online production. Works with print and online publishers to ensure timely publication.
• Communicates with authors about the status of their submissions including notification of acceptance or rejection of manuscripts. Provides technical assistance to editors, authors, and reviewers related to the web-based peer review tracking system as needed.
• Coordinates, solicits, and tracks letters to the editor, editorials, review articles, appeals, and invitations to the editorial advisory board.
• Using the web-based peer review tracking system, exports data to create Microsoft Excel reports on a weekly, monthly, quarterly, and annual basis on the number of articles being submitted, accepted, and rejected; Section Editor workloads and performance; and other reports as needed. Uses reports to follow up on delinquent authors, reviewers, and editors and informs the Managing Editor or Assistant Managing Editor of any problems or trends that may arise. Uses quarterly reports on workloads and turnaround times to calculate honoraria payouts to the CANCER Section Editors. Creates performance report cards for each CANCER Section Editor to accompany honoraria payments. Works with Shared Services to troubleshoot any honoraria payment problems.
• On an annual basis, obtains Conflict of Interest disclosure forms from the editorial boards, distributes forms with potential conflicts to the ACS Conflict of Interest Committee for review, and follows up with the Committee as needed to ensure all review forms are returned in a timely manner.
• Monitors the general email and phone accounts for CANCER and CANCER CYTOPATHOLOGY and answers all inquiries in a prompt, professional manner.
• Helps coordinate materials, reports, and facility needs for the CANCER and CANCER CYTOPATHOLOGY annual editorial meetings.
• Writes social media posts for multiple platforms (including Facebook, Yammer, and Twitter).
• Compiles and saves documentation for the annual Functional Allocations reporting, including but not limited to scanning journal covers, TOCs, and editorial board pages and gathering other journal reports as instructed.
• Attends annual editorial board meetings.
• May assist in training new employees or answering technical questions related to the work environment.
• Performs miscellaneous job-related duties as assigned.

Position Requirements

Bachelor’s degree in English, Journalism, Liberal Arts or Health Care-related field.

• Experience dealing with physician authors, editors and administrators preferred.
• Experience with the peer review process for scholarly journals preferred.
• Familiarity with web-based peer review tracking systems such as Rapid Review, Bench Press or ScholarOne Manuscripts preferred.
• Light copyediting and proofreading ability.
• Extensive experience with Microsoft Word, Excel, and Web browsers, as well as, email programs, Power Point, and Acrobat Reader, with comfort in learning new programs.
• Experience conducting online research and scholarly literature searches preferred.
• Excellent command of the English language, both verbal and written.
• Excellent people skills.
• Excellent problem-solving skills.
•Excellent time management skills and organizational abilities.
• Ability to work under strict deadlines.
• Ability to work independently as well as in a team environment.
• Ability to exercise independent judgment and interpretation of journal policies and procedures.
• Customer service orientation a must.
• Must be tactful, detail-oriented, and comfortable juggling multiple priorities.
• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Very limited travel/attendance at off-site meetings.

Staff have a unique opportunity to save lives through direct mission impact while fulfilling personal and career objectives. The American Cancer Society values accountability and high performance and rewards those teams and team members who continually improve their capability and contribution. The American Cancer Society is also dedicated to hiring and retaining a diverse workforce to help achieve our mission.

Save Lives. Fulfill Yours.

ACS is an equal opportunity employer and actively seeks candidates from diverse backgrounds including women, communities of color, the LGBT community, veterans, and people with disabilities.

American Cancer Society - 16 months ago - save job - block
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The American Cancer Society is the nationwide community-based voluntary health organization dedicated to eliminating cancer as a major...