Emergency Preparedness Coordinator
Dakota County - Hastings, MN

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POSTING TYPE: Open Competitive
DEPARTMENT: Dakota County Sheriff's Office
HOURS: Full-time
HIRING RANGE: $57,700 - 63,600 /year (C-44 DBM Level)
SALARY RANGE: $57,700 - 81,300 /year
LOCATION: Law Enforcement Center, Hastings
CLOSE DATE: This posting is open until the ideal candidate is selected; however, the first review of application materials will occur on Friday, February 1, 2013.

The Dakota County Emergency Preparedness Coordinator is responsible for coordinating county-wide efforts to prepare for, respond to, and recover from disasters, both natural and man-made, affecting Dakota County and its communities.

This person provides a central point of intra and inter-governmental coordination, working with all law enforcement, fire, EMS, public health, public works, communications, administration, and the elected officials involved in planning, training, exercising, responding to, and recovering from disasters and major emergencies affecting Dakota County and its regional, state, and federal partners.

The Emergency Preparedness Coordinator is responsible for developing, assessing, promoting and evaluating countywide emergency services and response capabilities. The position requires that the incumbent periodically work evenings and weekends and respond to emergency events as needed.

This person reports to the Chief Deputy Sheriff and the work is reviewed through reports, meetings and results achieved.

Minimum Qualifications:
  • Bachelor's Degree in Emergency Management, Public Administration, Public Safety, or closely related field. AND
  • 5 years' experience in Emergency Management, Public Safety, Public Administration, Homeland Security, or closely related field, with at least 3 years in the Emergency Management function of an organization. AND
  • Certification as an Emergency Manager by the State of Minnesota or an equivalent certification by another state or the federal government. Candidate must have the ability to achieve Minnesota certification within two years of their hire date. AND
  • Completion of National Incident Management System (NIMS) courses IS100, 200, 300, 400, 700 and 800.
Required license(s):
  • Must have a valid driver's license
  • Master's Degree in Emergency Management, Public or Business Administration, Public Safety, or closely related field.
Pursuant to Dakota County Policy and Procedures Manual Section 3102(L), this position is designated as Safety Sensitive.

Duties & Responsibilities:
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

1. Coordinate the development, implementation and exercising of Dakota County emergency preparedness plans. Examples include the Dakota County Emergency Operations Plan, the Radiological Emergency Preparedness (REP) Plan for the Prairie Island Nuclear Power Plant (PINGP), the Byllesby Dam Emergency Action Plan and the All Hazard Mitigation Plan.
2. Represent the county in emergency planning activities with local government partners, State of Minnesota, Federal Emergency Management Agency (FEMA) and Nuclear Regulatory Commission (NRC).
3. Make recommendations to ensure compliance with all state and federal emergency planning requirements.
4. Support Public Health preparedness plans including coordination of the transportation plan for medications to mass dispensing, health care and local distribution sites.
5. Act as a liaison between the Dakota County Sheriff's Office and external agencies to ensure that Dakota County interests are represented in an appropriate and professional manner in accord with state, county, and professional standards.
6. Act as the Point of Contact (POC) for emergency preparedness activities for the Dakota Communications Center (DCC), Siren Activations, State Duty Officer, National Weather Service, Dakota Police and Fire Chiefs.
7. Maintain constant communication capability with Sheriff's Office and county personnel on an on-call basis twenty–four (24) hours per day, except when properly relieved.
8. Monitor and oversee testing and maintenance of the county emergency operations center to ensure availability on the 24/7 basis.
9. Provide consultation and technical expertise regarding operations and administration of local emergency preparedness programs to better help County staff and municipal partners to develop, maintain, and assess emergency preparedness mechanisms and individual program needs.
10. Schedule and coordinate all aspects of disaster training, drills and exercises in order to better enable appropriate staff to respond to disaster situations according to disaster response plans.
11. Research, develop and manage all appropriate grant applications including the Emergency Management Performance Grant (EMPG) and Radiological Emergency Preparedness Grant. Implement grant awards consistent with grant guidelines.
12. Maintain and support a cadre of volunteers for emergency response operations and act as a liaison with other volunteer organizations active in disaster (VOAD).
13. Coordinate implementation of assistance programs after the disaster strikes provided by the state and federal government to ensure that the public, county and affected local governments receive eligible financial aid.
14. Coordinate and facilitate monthly activities of the Dakota County Domestic Preparedness Committee.
15. Coordinate the annual county wide outdoor emergency warning siren policy review committee and participate in policy development of other mass community notification systems.
16. Prepare reports as needed to ensure compliance with any and all county, state, or federal requirements.
17. Develop and administer a budget and review and approve all program expenditures to ensure that expenditures do not exceed budget dollars allocated.
18. Perform other duties as assigned

Items 1, 2, 5, 6, 10, 11, 13, and 17 listed above are essential functions of this position.

Knowledge, Skills & Abilities and Work Environment:
  • Considerable knowledge of federal, state and local emergency preparedness legislation, guidelines, funding sources and program assistance resources relating to emergency management and homeland security.
  • Knowledge of the National Incident Management System and experience in implementing and operating within an incident command structure.
  • Skill in developing and conducting training and exercise programs.
  • Skilled in developing and facilitating team-oriented organizations towards a common goal and objective.
  • Skilled in administrative business functions with emphasis on budgeting, report writing, programs design, development and execution.
  • Skills and ability to use software including Microsoft Office, Outlook, Excel, Access and other specialized software packages in order to communicate with others, analyze data and prepare reports.
  • Skills and ability to use equipment including, but not limited to, telephone, laptop and tablet computers, calculator, fax machine, two-way radio, GPS and camera both in the field and office environment.
  • Exceptional interpersonal skills and the demonstrated ability to establish and maintain working relationships between community and volunteer organizations, County senior management, elected and appointed officials, and other units of government active in emergency management.
  • Ability to coordinate emergency preparedness planning activities and, in time of emergency, to direct others in responding to emergency needs.
  • Ability to communicate effectively orally and in writing and to conduct formal presentations.
  • Ability to work productively with a broad scope of agencies and to establish positive interpersonal and professional relationships in an ethnically diverse environment.
  • Ability to approach unique and unusual situations with timely and creative solutions and in independent fashion.
  • Sound judgment and decision-making skills with the confidence and ability to make, communicate, and execute independent decisions quickly and effectively.
  • Develop, review and present complex business reports on programs for managerial or stakeholder review and decision-making.
WORK ENVIRONMENT: Work is predominantly sedentary involving office (90%) and outside field work (10%). Lifting requirement may include occasional lifting up to 30 pounds. Routine travel between government centers, cities in Dakota County and within greater Twin City Metropolitan Area. May occasionally be assigned to actual emergency response activities that are outside and in an uncontrolled environment. Motor vehicle operation both on and off the roadway.

SELECTION PROCESS: The examination/selection process for this classification will consist of a rating of your training and experience from the application materials submitted. The top scoring candidates will be forwarded to the hiring department for further consideration.

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