The Employee Services Assistant 2 (HR Consultant Assistant 2) is a full-time, classified position in the Employee Services Division of the Seattle Community Colleges District Office (Siegal Center). This position will perform a variety of complex financial and clerical assignments such as report reconciliations interpret and apply a variety of regulations and procedures in the payroll and human resource function. Additionally, this position will assist and educate employees and the departments on procedures to ensure procedural compliance, and accuracy. The Employee Services Assistant will report directly to the Employee Services Manager. Seattle Community Colleges are committed to recruiting dedicated faculty and staff who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
Given the financial challenges the State of Washington has been facing, employees currently in, or hired into, classified positions making $2500/month or more, represented by the Washington Federation of State Employees (WFSE) will take a one year 3% cut in salary effective July 1, 2012 through June 29, 2013. Rate posted above represents the 3% reduction.
Responsible for reviewing, compiling and calculating payroll data from a variety of source documents, including insurance and retirement forms. Enter data into HR and Payroll management system and performs routine audits to ensure accuracy and compliance with institutional, state and federal requirements while maintaining the integrity of the HR /Payroll management system.
Understand and apply payroll, general accounting employment and benefit principles and other related policies and procedures.
Run uploads from the time entry system to the HR management system. Reconcile all discrepancies to ensure accuracy and compliance.
Respond to questions from Seattle Community College District (SCCD) employees regarding Employee Services and SCCD policies, leave administration, and Time and Leave Reporting (TLR) consistently, and accurately.
Interpret and communicate employee services policies and procedures: work with departments to resolve discrepancies
Monitor and maintain all deductions including WFSE and AFT union dues, supplemental retirement, Overpayments, PEBB Insurance deductions.
Review procedures and make recommendations to improve service and accuracy and assist in implementation of new policies and procedures.
Assist employees completing forms while educating them on the process and policies.
Using reporting tools, to reconcile data to ensure accuracy and integrity of the Human Resources Management system.
Compile reports regarding L&I, OSHA, employee benefits, employee payroll history, etc, pulling information from a variety of sources.
Required Education, Experience & Abilities:
One (1) year of experience as a Fiscal Tech 2 or equivalent; nine quarter hours or six semester hours of college-level course work in accounting principles may substitute for six months of required experience.
Knowledge and ability to use a Human Resource Management System (HRMS )to preform data entry and informational retrieval
Knowledge of accounting principles and procedures.
Strong math skills.
Basic knowledge of Excel and Word.
Problem solver utilizing a conceptual framework.
Ability to read, understand and follow verbal and written instructions.
Ability to provide service to employees and departments via communication and listening skills.
Ability to request and seek out training opportunities.
Knowledgeable in payment practices in a college or university setting.
Demonstrated ability working with automated HR and Payroll Systems for a medium to large organization.