Enterprise Portfolio Administrator
Independent Health - Buffalo, NY

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The Enterprise Portfolio Administrator (EPA) is responsible for the administrative support of the Enterprise Program Management Office (EPMO) and the Portfolio Team (PT). The EPA supports the project governance and Life-Cycle Process (PMLC) by coordinating and tracking stage-gate and related project life-cycle deliverables (Formal approvals, Change Requests, etc.) and documents them for reporting and audit purposes. The EPA will work collaboratively with the Planning Office and the Portfolio Managers to ensure the enterprise portfolio aligns with the corporate strategic plan. The EPA is responsible for working with Finance, Project Coordinators, and the Portfolio and Project Managers to accurately track and report on the Enterprise Portfolio finances. The EPA is responsible for the administration and maintenance of our Enterprise Portfolio access data base and any other portfolio management tools that are implemented in the future (with the exception of a resource management tool). The EPA is responsible for collaborating with the VP, OSM, Director, EPMO, and the Performance Manager to produce portfolio reports and metrics to support the Portfolio Team and the Enterprise Program Management Office.

Associates degree required, Bachelor's preferred.

Minimum of 2-3 years of Project Management or Project Coordination experience preferred OR 3-5 years administrative assistant experience required.

Experience with project management tool and MS Project preferred.

Skilled in Microsoft Office with expertise in MS Access and Excel.

Familiar with business analysis with emphasis on project planning, organization, tracking and administration.

Analytical with familiarity of basic financial calculations and budgeting systems.

Must be able to work effectively across multiple departments; superior communication skills are required.

Familiarity with Project Management methodology, systems development lifecycle and technology.

Demonstrates self-initiative, excellent organizational skills, and ability to adapt to change.

Proven examples of displaying the IH values: Passion, Caring, Collaborative, Respectful and Accountable.

Maintains confidentiality and uses only the minimum amount of protected health information (PHI) necessary to accomplish job related responsibilities.

Other duties as needed. Every associate is given a job description upon hire outlining the qualifications, duties, and pay grade of the position. Independent Health reserves the right to change job descriptions as necessary.

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