Job Type: Permanent
Location: New York
Incisive Media is one of the worlds leading B2B information providers, serving the financial and professional services markets globally. Bringing product provider and purchaser business communities together in print, in person or online, Incisive Media has an unquestioned reputation for delivering high quality, timely information in whatever format best suits our customers. With an unrivalled passion for theproducts they produce, over 750 staff across 3 continents provide an ever increasing range of valuable marketing opportunities, enabling the professional communities we serve to do more and better business.
This is a fantastic opportunity to join Incisive Media’s US Operations team. The Position of Event Operations Associate will work within the Risk Management, Alternative Assets, Trading Technology and InteractiveEvent Arena. The Candidate will support operations for a variety of receptions, conferences and tradeshows. This role will also involve national and international travel, so applicants must not have travel or passport restrictions and be willing and able to undertake extensive business travel as required by the ongoing needs of the business. Candidate must be flexible to shift priorities and work flexible schedules some late nights and weekends maybe required.
Plan, organize and execute high quality events on time and under budget
Develop excellent relationships with speakers and sponsors
Work closely with product teams and gain a sound understanding of the product topics
Manage budgets, costs and payments accurately and efficiently
Develop strong commercial relationships with all event suppliers
Liaise with event producer for speaker contact & budget information
Coordinate audio/visual requirements
Track all sponsor and barter agreements to ensure deliverables are met
Coordinate show shipments
Liaise with speakers for submission of their presentations, audio-visual & biographical details
Arrange travel & accommodation etc. for speakers, as appropriate
Undertake venue searches
Conduct venue site visits to check meeting & exhibition space logistics
Negotiate venue contracts
Establish and maintain good relations with venues
Compile hotel banquet event orders, confirming food & beverage requirements, room set-up details, final catering numbers, exhibition space, set-up & break-down times, technical requirements, security, access & delivery logistics
Organize the set-up and break-down of events
Ensure health & safety guidelines are maintained on-site
Manage event costs carefully, exploring opportunities for cost savings
Reconcile event budget sheets and supplier invoices promptly and accurately
Liaise with accounts on delegate payment prior and post event
In little more than a decade, Incisive Media has grown from the launch publisher of a single B2B financial magazine to a global business media company with a portfolio that is the envy of its peers. Whether communicating in print, in person or online, Incisive Media prides itself on its entrepreneurial culture, creating market-leading products for the industries we serve.
As you would expect from a leading specialist business information provider, we place a high value on our employees and are striving to be an employer of choice. In doing so we offer highly attractive rewards packages, an environment where performance is recognised and rewarded, jobs and careers are fostered and people are respected to ensure we attract and retain the calibre of people that we need for our rapidly expanding business.
Incisive Media Careers - 14 months ago
Incisive Media is a rapidly growing provider of specialist business information, operating in four principal markets: financial services, ri...