General Summary:
Manages complex multi-night programs/events requiring logistical
arrangements that may include air travel, hotel accommodations, food and beverage, theming, and other multiple suppliers to meet business objectives. Communicates updates to program sponsors, management, vendors, and customers.
Responsibilities: Essential Duties and Responsibilities:
Qualifies sponsor/customers event requirements and drafts event budgets and proposals.
Researches appropriate venue/supplier options and makes recommendations for event.
Negotiates event supplier contracts.
Assumes fiscal responsibility and accountability for event budgets to include: budget projection for proposal, budget management during planning process, review/payment of final invoices, and event fiscal reconciliation/documentation.
Utilizes database and other tools to manage, track, forecast, close and report on events jobs.
Uses customized planning documents.
Coordinates all event communications (including registration) to attendees.
Prepares post event reports for sponsor/customer.
Conducts pre-conference and post-conference debriefing meetings with stakeholders and suppliers.
Plans/conducts site inspections.
Additional Duties and Responsibilities:
Manages local on or off-site events as assigned.
Able to provide back-up support for peers as necessary.
Performs other duties as assigned by management.
Qualifications:
Knowledge, Skills, and/or
Abilities Required: To perform this job successfully, an individual must be
able to perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
Able to analyze and resolve complex issues and problems in a sound and
timely fashion.
Able to assimilate research data from a variety of sources, analyze, and
recommend appropriate courses of action to take.
Able to build solid, effective working relationships with others.
Able to constructively work under stress and pressure when faced with high
workloads and deadlines.
Able to create and conduct formal presentations.
Able to adjust readily to change and adapt as needed.
Able to avoid win/loss situations and ensure productive resolutions of
conflict.
Able to display a preference for interacting with people, being friendly,
outgoing, articulate and socially at ease.
Able to execute oral and written instructions and to request clarification
when needed.
Able to express ideas clearly and convey necessary information.
Able to identify needs and opportunities and develop action plans to
address.
Able to recognize and attend to important details with accuracy and
efficiency.
Able to remain on feet for extended periods of time.
Able to use relevant computer system applications (which may include
spreadsheets, word processors, databases, etc) at a basic level.
Able to work independently with minimum supervision.
Able to listen attentively and foster two-way dialogue.
Able to maintain a positive attitude in the face of criticism, rejection, or
failure.
Able to maintain and promote social, ethical, and organizational standards
in conducting internal and external business activities.
Able to negotiate skillfully, promote/sell ideas persuasively, and close
transactions with mutually beneficial results.
Able to prepare/analyze appropriate reports and other business
correspondence.
Able to provide courteous, timely service when addressing customer questions and concerns.
Knowledge and/or expertise in related area of responsibility.
Possesses strong leadership skills with a willingness to lead, create new
ideas, and be assertive.
Possesses strong organizational and time management skills, driving tasks to completion.
Able to use relevant computer system applications (which may include
spreadsheets, word processors, databases, etc) at an intermediate level.
Able to lift and move up to 20 lbs.
Required Educational:Bachelor Degree Preferred Educational:
Bachelor Degree
Tech Data - 10 months ago
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