Executive Administrative Assistant I Job
American Express - Phoenix, AZ

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Executive Administrative Assistant I-13000068

This position is responsible for providing full administrative support to three Vice Presidents in the Global Network Business, based in Phoenix, AZ at the Desert Ridge Campus. The ideal candidate must be experienced in handling a wide range of administrative related tasks and be able to work independently as required. The candidate must also have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities, with accuracy, flexibility, and attention to detail.

Job Responsibilities:
  • Responsible for calendar management on a daily, weekly and monthly basis
  • Management of monthly expense reports in line with policy
  • Manage logistics of meeting administration
  • Maintain update of department Global Distribution Lists
  • Manage domestic and foreign travel arrangements including air, hotel, transfers and agendas
  • Organize internal and external business meetings, making all necessary arrangements including sending invites, booking rooms and arranging catering
  • Organize regular team meetings, 1:1’s and skip levels
  • Communicate effectively with team members and associated departments
  • Ordering office supplies, equipment and other supply requests
  • Manage various accounting functions including reallocations and telephonic issues
  • Coordinate facilities management responsibilities
  • Manage postage operations
  • Assistance with special projects and initiatives as requested
  • Update headcount reporting and organization charts
American Express is an equal opportunity employer.

Required Qualifications:
  • At least 1-2 years of Administrative Assistant experience
  • Organizational, administrative and interpersonal skills
  • Calendar management experience, including the coordination of complex meetings with internal and external parties
  • Ability to handle confidential and sensitive information with discretion
  • Team player
  • Strong written and verbal communication skills
  • Attention to detail and timely follow-up
  • Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues
  • Solution-oriented demeanor and reliable
  • Proficiency in Microsoft Outlook and Microsoft Office, including Word, Excel and PowerPoint
  • Strong working knowledge of America Express Company processes and internal systems is preferred (e.g. eHR, XMS, Ariba Buyer, AXIOM, etc)
  • Hours are typically Monday-Friday 8 AM-4:30 PM Phoenix time (MST), with the ability to be flexible due to business needs
Job: Administration
Primary Location: US-Arizona-Phoenix
Schedule: Full-time

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