At Medivators ,our 35 years in business reflects growth, stability and a strong history of
innovation. We are a worldwide leader in the development and manufacture of
medical device products and currently have an opportunity for a high energy
Executive Administrative Assistant.
This position represents the company to outside visitors and internal and external customers as Executive Assistant. Provides administrative support to Executive and SVP staff as needed; including word processing, filing, scheduling, phones, coordinating meetings, creating letters, memos and other correspondence and documents. The Executive Assistant is responsible for ensuring all administrative needs are met to allow the Sr. Executives to focus on executive level responsibilities. This position deals with confidential and time sensitive materials and will be assigned special projects as needed. This position will also manage the office equipment and equipment contracts to ensure business needs are met, and will provide back up to other administrative staff as needed.
- Provides administrative support primarily for the Executive Vice President, SVP/GM Renal
Systems and Intl, SVP Finance and Administration and SVP Human Resources. Provide Back-up assistance to President of Medivators and Cantel when needed. This includes
preparing expense reports, maintaining calendars coordinating meetings and
event planning, preparing/creating routine correspondence including letters,
memoranda, and reports, filing, answering phones, and other duties as may be
specified from time to time.
- Completes special projects as needed, which includes, but is not limited to, putting
together binders annually for the budget, compensation plans, and strategic
plan, preparing Power Point presentations, coordinating charitable events and
all employee meetings.
- Coordinates travel, customer meetings and speaking engagements and meetings.
- Manages mail machine and webmail contracts to ensure best pricing and business needs are
- Manages vending machine contracts, maintenance and supplies, including food and
- Provide reception relief to main switchboard when necessary.
- Perform other tasks as assigned.
Post High School education is preferred with at least 5 years ofrelated office experience. This individual must have exceptional communication skills, both verbal and written with proven ability to initiate/create correspondence and documents with a highdegree of accuracy, excellent customer service and organization skills, ability to manage multiple priorities and adapt to changing needs able to work with people at all levels in the organization. This individual must be able to represent the company professionally and positively to internal and external customers and guests and have a proven history of high reliability and dependability. Proficiency in word processing and excel spreadsheets and experience working with various types of office equipment, including switchboard, copy equipment, and meeting presentation equipment is also required.
Medivators is an Equal Opportunity/Affirmative Action Employer
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