Executive Administrative Assistant
Fort Smith Regional Art Museum - Fort Smith, AR

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Responsible for serving as support system of Museum†s administrative office. Serves as primary support for Executive Director and point person for Museum members and general public.ESSENTIAL DUTIES AND RESPONSIBILITIESLiaison to general public, members and volunteersPrepare letters and cards for new members, mail out weekly Maintain and update museum mailing lists (physical addresses for mailing labels, physical files in cabinet, and input in Exceed) Intercept and respond to email inquiries, or forward them to the appropriate partyServe as backup for front desk, greeting visitors and handling Museum StoreMail merging Maintain and organize office filesTake membership payments over the phoneOrganize mailing of invitations, announcements; take bulk mailings to post officeResponsible for sending out agendas for monthly board and committee meetings Responsible for keeping board records and binders accurate Responsible for compiling information for monthly museum e-blastsDraft correspondence as needed for EDMake appointments for ED as neededAssist with compiling museum information for grants as neededServing as support for special events and programsResponsible for dealing with museum vendorsOther duties as assigned
Americans for the Arts - 20 months ago - save job