Executive Administrative Assistant
John Deere - Moline, IL

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Why John Deere

John Deere combines innovation and technology to produce exceptional equipment and services that delight our customers. We are a world leader in providing advanced products and services and are committed to the success of customers whose work is linked to the land – those who cultivate, harvest, transform, enrich and build upon the land to meet the world’s dramatically increasing need for food, fuel, shelter and infrastructure. Since 1837, John Deere has delivered innovative products of superior quality built on a tradition of integrity. We make John Deere a great place to work through an emphasis on work-life balance and a values-based culture that encourages professional development and community involvement.

If you can effectively use your interpersonal and communication skills, creatively solve problems, embrace technology and be willing to learn, grow and accept challenges, then an administrative or customer service career is a great place to start at John Deere. You will focus on the day–to–day business operations while responding to others’ needs. At the same time, you will build your knowledge of our business processes and partner with John Deere in a lasting, rewarding relationship.

What You'll Do

As an


Administrative Assistant

for John Deere, you will arrange travel for the Vice President and 4 Global Directors/Supply Management Managers, including Visas and Passports. This also includes coordinating all logistics for domestic and international trips and creating/processing foreign visas. In addition, you will:

Enter and process travel expense reports on behalf of the Vice President.

Create and process purchase orders in the common purchasing system.

Develop and maintain SharePoint sites; manage videos utilizing several software programs and distribute to over 1000 employees. Produce complex reports and presentations utilizing confidential information.

Provide on-site support and access for various consultants and serve as a point of contact.

Research approved suppliers, manage purchase requisitions and entries into Central Purchasing System; Ensure accuracy of and approve E-invoices on behalf of Vice President and Directors.

Provide supervision and coaching to one contingent administrative assistant.

Prepare and distribute announcements and other communications for the Global Supply Management organization.

Complete and manage PMAC's for senior staff and their direct reports.

Maintain appointment calendars on behalf of Vice President and global directors.

Create and maintain sensitive records and external communication on behalf of the Vice President.

Create and manage requirements for office supplies.

What It Takes

We need an excellent communicator, who thrives on solving problems and working in a team environment. Ideally, you will have a Bachelor’s degree in Business/Management or equivalent work experience. We also require:

Secretarial or administrative assistant experience.

Project management experience.

Excellent written and verbal communication skills.

Superior interpersonal, negotiation and conflict resolution skills.

Experience maintaining confidential data.

Experience in writing, editing, media relations and speech writing.

Experience using Microsoft Excel, Word, PowerPoint, Access, Project and other Microsoft tools.

Proficiency issuing and processing purchase orders.

Website management skills.

Ability to multi-task and prioritize multiple projects.

Ability to work with high levels of management.

Ability to initiate action and manage office without frequent or detailed work instruction.

Ability to travel domestically and internationally, up to 5%.

Ability to provide occasional support for evening meetings/events.

A strong candidate will also have:
Experience balancing budgets.

Experience creating and processing foreign visas.

What You'll Get

At John Deere, you are empowered to create a career that will take you to where you want to go. Here, you'll enjoy the freedom to explore new projects, the support to think outside the box and the advanced tools and technology that foster innovation and achievement. We offer comprehensive relocation and reward packages to help you get started on your new career path. Click here to find out more about our

Total Rewards Package


Can you imagine the challenge of a lifetime and a rewards package that makes it all worthwhile?

The information contained herein is not intended to be an exhaustive list of all responsibilities and qualifications required of individuals performing the job. The qualifications detailed in this job description are not considered the minimum requirements necessary to perform the job, but rather as guidelines. An Equal Opportunity Employer, John Deere requires a diversity of people, perspectives and ideas to address the complex challenges of its global business.



Administrative / Customer Service

Primary Location


United States-Illinois-Moline



Deere & Company Headquarters






Day Job

Job Posting


Dec 16, 2012, 10:22:29 PM

About this company
322 reviews
At John Deere, our more than 60,000 employees are committed to those linked to the land. We are a global company in size, but responsive to...