Answers and screens the SVP Business Development’s telephone calls; handles more complex inquiries, takes messages and transfers calls to the appropriate party. Receives and directs visitors; sorts and distributes mail. Maintains departmental files and keeps records.
Schedules and maintains the SVP of Business Development’s calendar of appointments, meetings and travel itineraries. Prepares any necessary information for meetings; prepares and distributes minutes of meetings. Compiles reports and processes documents of a moderately complex and confidential nature. Prepares and proofreads correspondence, reports and other materials. May plan layout of reports and statistical tables. Uses various PC software packages such as spreadsheets, word processing, and graphics to produce high quality reports, presentations, or other documents.
Acts as liaison between the SVP Business Development and his/her direct reports, as well as internal and external contacts. Responds to issues and tasks involving the administrative functions of the office that do not need to be brought to the attention of the SVP Business Development. Handles these situations in a timely and efficient manner.
Coordinates all paperwork necessary for the SVP Business Development to approve. This includes, but not limited to, attendance sheets, travel and expense vouchers, personnel requisitions and performance appraisals. Follows up with other departments to ensure that requests are carried out and activities are coordinated.
Responsible for ordering and maintaining office supplies for the department. Ensures that office equipment works properly. Coordinates repair requests with facilities and/or outside vendors. Maintains records on all repairs and orders.
Assists department in special projects as requested by the SVP Business Development.
Participates in projects and other duties as assigned.
Three (3) to five (5) years of secretarial experience.
Proficient knowledge, with proven experience, of Microsoft Office applications.
Strong oral and written communication skills, ability to interact with all levels of management.
Well organized and detail oriented.
Ability to work in a fast paced environment.
Ability to maintain highest degree of confidentiality and diplomacy.
Must be flexible to work overtime on short notice.
MSG Entertainment - 13 months ago