Executive Administrative Assistant
Rotex Global - Cincinnati, OH

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ROTEX Global was founded in 1837 and is the oldest capital manufacturer in the Cincinnati community. Dealing with the advancement of screening equipment and technology for the processing industries, Rotex manufactures screening equipment, feeders, conveyors, and automated analyzers that serve a global market. Rotex serves chemical, food, and mineral processing as well as the plastic compounding and agribusiness industries. The company’s headquarters are in the United States with additional locations in the United Kingdom, Belgium, Germany, the Netherlands, France, and Japan. Rotex operates as a subsidiary of Hillenbrand, Inc. and is publicly trade on the NYSE (NYSE: HI).

Rotex Global has been a pioneer in the development of dry material screening equipment and technology – providing innovative solutions to a broad range of domestic and international process industries. The full line of customer-driven screening and separation equipment includes:

  • Gyratory and Vibratory Screeners and Sifters for dry separation applications
  • Automated Particle Size Analyzers
  • Vibratory Feeders & Conveyors
  • Aftermarket Parts and Service

We are currently searching for a full-time Executive Administrative Assistant position at our facility in Cincinnat, OH.

Organize Executives’ schedules; schedule appointments; ensure meeting coverage when appropriate

Promptly & courteously answer phones/inquiries, screen calls, take messages as appropriate, or trouble-shoot the call and either handle the request of the caller or direct caller to appropriate contact

Handle all requests professionally & appropriately; coordinate calls and/or appointments

Screen visitors and “walk-ups”, and escort guests in the front door as appropriate

Schedule and coordinate Executives’ travel arrangements – flights, hotel, ground transportation, customer events

Perform a variety of administrative duties (follow-up systems, filing, typing, order office supplies, prepare and audit expense reports, etc.)

Coordinate materials for Executive team meetings as well as other team meetings as appropriate

Open, sort, and organize mail, mailings, and other correspondence; respond to mail/correspondence when appropriate

Participate with clerical elements of Executive-level presentations as needed (e.g. monthly policy deployment process, Board presentations, business strategy presentations, etc.)

Create/update graphs and spreadsheets for monthly Executive reporting

Manage changes to organizational charts

Compose customer correspondence, announcements, and management minutes as needed

Work with HR to coordinate company-wide activities and events

Coordinate in-house Executive lunch meetings as requested

Positively interact and communicate with all levels of the organization and all levels of our customers' organization

Research and/or gather information as needed/requested

Generate reports as needed/requested

Other duties or projects as assigned by the Executive team

High school diploma or general education degree (GED); or 3 to 5 years related executive administrative experience and/or training; or equivalent combination of education and experience.

Advanced knowledge and experience with Microsoft Office, particularly Word, PowerPoint, and Excel, and Outlook.

Strong customer orientation, both internally and externally

Strong oral and written communication skills

Ability to handle multiple projects and tasks simultaneously