Executive Administrative Assistant
The Millennium Group - New York, NY

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Answers telephones and handles messages; refers questions and inquiries requiring assistance to appropriate personnel.
  • Assists in and coordinates the preparation of proposals, presentation books, and marketing materials, including data collection, preparation and assembly of materials.
  • Makes travel arrangements, including flight, lodging and ground transportation.
  • Assists as necessary in the organization and support of in-house and offsite meetings and conferences (e.g., making travel arrangements for participants, reserving conference rooms, setting up conference rooms, preparing and distributing invitations and maintaining a list of invites showing acceptances and regrets).
  • Prepares and updates multiple mailing lists, and prepares mailings.
  • Receives and greets visitors in a pleasant manner.
  • Reviews incoming mail and organizes correspondence needing direct attention.
  • Processes expense reports and invoices.
  • Sets up and maintains an orderly filing system for correspondence, records, reports, etc., for timely, accurate retrieval of information as required.
  • Assists with the preparation, editing and distribution of offering documents.
  • Prepares closed deal files, compliance forms and other deal related documents as needed.
  • Performs other job related duties as assigned by manager.
Qualifications:
High school diploma or equivalent.
  • 5+ years of administrative experience supporting multiple individuals simultaneously in a corporate environment.
  • Maintain the highest standards of professional and ethical conduct.
  • Excellent organizational skills and demonstrated ability to multitask; ability to prioritize work assignments while managing conflicting priorities and requests.
  • Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organizational levels.
  • Ability to take initiative and function independently while working in a team oriented environment.
  • Strong oral and written communication skills.
  • Strong attention to detail.
  • Strong computer acumen including a high degree of proficiency in Microsoft Word, Power Point and Outlook.

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