Executive Administrator, Office Manager
Zeno Group - Chicago, IL

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ABOUT US

Zeno Group, PRWeek's 2011, 2012 and 2013 Mid-size Agency of the Year and SABRE’s 2011 Creative Agency of the Year, is a rapidly growing, global PR agency. Our core capabilities include consumer marketing, health, corporate, technology and social media, and we represent a diverse roster of clients – from start-up companies to global brands. As a Daniel J. Edelman agency, we have access to the resources of the world’s largest PR firm with the entrepreneurial, nimble approach of a smaller team.

At Zeno, we pride ourselves on creating excellent work for our clients, and in a culturethat’s collaborative, fast and fun . We provide you with opportunity to partner with and learn from the brightest minds in the industry. If you’re passionate about your work - if you’re fearless , creative, collaborative, and are among the best in the business, working at Zeno could be a great opportunity for you.

ABOUT THE JOB

We’re searching for a candidate has an inherent service focus, an eye for detail and 1-2 years of relevant work experience to join our administrative department to support key senior personnel and others in the Chicago office.

Have a keen eye for detail, and appreciation for structure and order, while being flexible to consistently change business circumstances

Possess exceptional office management and organizational skills

Be a proactive task master with the ability to balance multiple projects simultaneously from beginning to end

Supervise office manager and overall administration of the office

Maintain calendar appointments, coordinate travel arrangements, and complete timesheets and expense reports

Coordinate meetings both in-house and with clients

Research, compile, and present projects as requested

Maintain client files, contacts database, and records as necessary

Attend staff meetings and take responsibility for follow-up items

Be available outside of normal working hours to receive calls and emails

Actively contribute to the overall positive culture of the agency

MS Office proficiency is a must

ABOUT YOU

We look forward to hearing from bright candidates who are self-motivated and committed to anticipating needs, participating in, enabling and supporting a creative culture and generally exceeding expectations.

Have an inherent service orientation, a true desire to help others, and demonstrate appropriate levels of professionalism in all interactions

Must be a person for whom no job is too big or too small

Must be a true self-starter, identifying organizational challenges and resolving them independently, and/or identifying process or structural improvements and making sensible recommendations

Understand the importance of your role in creating an environment in which our employees create great work and make positive impressions on clients

Collaborative spirit, results driven with the ability to manage multiple priorities and work against deadlines

Bachelor degree required

8-10 years of experience in an administrative role

Experience in public relations or related communications field a plus

About this company
Zeno Group is a holistically thinking communications agency that defies conventional labels. As an agency – and as individuals –...