The Executive Assistant position is a full-time, exempt position at Seattle Central Community College (SCCC) reporting to the Vice President of Administrative Services. This position serves as the intermediary between the Vice President and all Administrative Services departments as well as assisting with responses to the needs of the college, district, and the community. The Executive Assistant provides confidential and administrative support to the Vice President for Administrative Services.
Seattle Community Colleges are committed to recruiting dedicated faculty and staff who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
Serves as an intermediary for the Vice President, must be familiar with institutional and administrative polices, guidelines, and procedures in order to effectively resolve inquiries and/or issues. Must be able to exercise judgment to solve unexpected administrative problems consistent with the objectives and policies of the college.
Prepares, reviews, and processes business and financial documents. Prepares and processes travel documents.
Maintains and reconciles budget expenditures for Administrative Services unit and departments. Prepares financial reports and documents as requested. Participates in establishing budget and fiscal plans, including development of the budget.
Compiles and prepares complex data and/or budget proposals.
Provides direct confidential secretarial support to the Vice President, including formats transcription, records minutes, composes, edits, and types letters and memos.
Represents and/or communicates on the Vice President’s behalf at meetings and conferences.
Provides information/instructions and responds to inquiries to campus community regarding Administrative Services and the College.
Coordinates the professional development budget and application process for administrative employees.
Supervises student and hourly employees.
Works on special projects.
Performs related duties as assigned
Required Education, Experience & Abilities:
Associate's Degree or equivalent.
Four (4) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
Must have excellent written and oral communications skills, including professional writing, editing, note-taking and proofreading skills.
Must be proficient with MS Word, Excel, and Outlook.
Must be able to work and carry out assignments under pressures with short deadlines and/or frequent interruptions.
Must have the ability to analyze data and draw conclusions.
Bachelor’s Degree in Business Administration, Business Information, Accounting, or other related field.
Experience working in a diverse and multi-cultural higher education environment.
Seattle Community Colleges - 21 months ago