Executive Assistant (15028)
Executive Director Incorporated - Milwaukee, WI

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Provide executive-level administrative support to MDS Executive Director with little or no direction. Position maintains high level of responsibility, exercising discretion and sound independent judgment in performing assigned tasks.

• Draft letters, correspondence and other materials with little direction.
• Schedule and coordinate MDS International Executive Committee and other (committees, etc.) meetings, conference calls, including agenda preparation and meeting/event logistics.
• Prepare minutes of the MDS International Executive Committee conference calls and other teleconferences/meetings (committees, etc.), as needed.
• Maintain and update MDS policies and procedures.
• Schedule appointments and travel arrangements.
• Research and gather information and work with a variety of people to coordinate initiatives and projects.
• Communicate with related organizations, government agencies, printing, mailing and other vendors, and various committee members as needed.
• Work with internal departments (IS, TS, CS, Mail, Accounting, etc.) as needed for MDS projects.
• Assist with incoming and outgoing e-mails, phone calls, correspondence, copying, filing, faxes and other day-to-day organizational functions.
• Maintain confidentiality.
• Carry out other related responsibilities as assigned.


AMOUNT OF TRAVEL REQUIRED: Up to 2 weeks per year, and may include some international travel. Some early morning/evening and weekend work may be required.

EDUCATION/EXPERIENCE REQUIRED: Bachelor’s degree preferred. Proficient in Windows, MS Word and MS Excel. Experience with MS PowerPoint, and iMIS and/or MS Access a plus. Oral, written, organizational and proofreading skills essential.

PHYSICAL REQUIREMENTS: (example - lifting, packaging, etc.) Occasional lifting of up to 50 pounds may be required.